Baptism Marriage prep coordinator

Description

Under the direction of the Pastor, and in cooperative effort with the pastoral team, the Baptismal/ Marriage Prep Coordinator organizes and facilitates the process of preparing families to celebrate baptisms, as well as the planning, coordination, and execution of wedding masses. Using his/her administrative, liturgical, pedagogical, and pastoral skills, he/she will effectively plan, coordinate, execute, and evaluate all liturgical celebrations around these events.

Authenticity
:
Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living

Respect
:
Afferming each person’s God-given dignity and uniqueness.

Courage
:
Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

Commitment
:
Individually and collectively, we are steadfast to the team and its purpose.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Implements the baptismal preparation process as developed in consultation with the Pastor.
• Recruits, trains, supervises, and evaluates baptismal preparation volunteers.
• Ensures that appropriate materials are available for the program.
• Collects registration and baptismal certificates and completes all administrative work.
• Interviews families interested in baptism for their children.
• Facilitates information and parent meetings for baptismal preparation.
• Ensures that a spirit of prayer and hospitality prevails throughout the entire preparation process.
• Assists in setting dates and preparing for liturgies.
• Arranges for certificates and for names to be recorded in the parish registers.
• Maintains the baptism certificates and files.

• Develops and maintains marriage prep/marriage ministry.
• Contacts and meets with engaged couples, providing them with the cathedral guidelines and responding to any questions they may have.
• Consults with the pastor with any questions that arise outside the scope of the parish guidelines.
• Brings to the attention of the preparing clergy any matters related to the spiritual needs of the engaged couples.
• Schedules all weddings and wedding rehearsals on the cathedral calendar.
• Builds a relationship with each couple, ensuring timely and effective communication.
• Handles all administrative tasks related to wedding preparation.
• Records the marriages in the sacramental books and ensures proper archiving of marriage files.
• Direct contact for all marriage record requests.
• Manages, trains, and schedules the wedding coordinators.
• Manages all aspects of the FOCCUS Program, including volunteers.
• Assists the couple in understanding and implementing the parish guidelines with respect to music, flowers, decorations, photography, and video cameras.

• Collaborates with the Pastor and other members of the Parish staff, integrating his/her own area of responsibility with the overall process.
• Ensures ministries adhere to applicable Diocesan risk management, communications, and Safe Environment policies; ensures timely fingerprinting and clearance of volunteers.
• Facilitates and/or participates in staff and committee meetings as well as meetings and events convened by the diocese as related to catechetical ministry or job responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is…