Accounts Receivable​/Financial Aid Coordinator

Position: Accounts Receivable / Financial Aid Coordinator
SUMMARY:

The Accounts Receivable & Financial Aid / State Scholarship Coordinator is responsible for the oversight of student billing, collections and State Scholarship revenues for Bishop Moore Catholic High School. This position works with the Finance Manager to ensure all money owed to the company is billed and received correctly in a timely fashion.

The Diocese of Orlando's four core values lay the foundation for the work performed by employees:

Authenticity:
Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living.

Respect:
Affirming each person's God-given dignity and uniqueness.

Courage:
Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.

Commitment:
Individually and collectively, we are steadfast to the team and its purpose.

ESSENTIAL DUTIES AND RESPONSIBILITIES

STUDENT BILLING

• Ensures tuition and fees charged on the enrollment contract are properly recorded in the Student Billing software. (FACTS)
• Enters billing charges and deposits into the Student Billing software and deposits the funds into the operating checking account on a daily basis.
• Prepares monthly statements and answers questions regarding the student's account.
• Reviews and handles first communication with parents regarding past due accounts.
• Assist in reconciling tuition and fees between the general ledger and the Student Billing subsidiary ledger monthly.
• Assist Finance Manager with researching any discrepancies found during reconciliation.
• Assist in reconciling the financial aid recorded on the general against the financial aid recorded in the financial aid system and the Student Billing subsidiary ledger monthly.

STATE SCHOLARSHIP COORDINATION

• Reviews and handles first communication with parents regarding State Scholarship funding requirements.
• Enroll students into the correct State Scholarship program in a timely manner to ensure full funding will be received.
• Reconciles State Scholarship accounting and disbursement schedules, disburses funds and resolves disbursement problems.
• Communicates with State Scholarship Partners to ensure school is current on training and schedules.
• Compiles and maintains all State required surveys, compliance and testing documentation related to State Scholarship funding.
• Assist Finance Manager in preparation for yearly State Scholarship audit.
• Reviews and deposits the funds into the operating checking account in a timely manner

FINANCIAL AID

• Coordinates financial aid procedures and activities and provides financial aid information.
• Coordinates financial aid committee meetings (applications and information for review)
• Reviews applications and verifies student eligibility.
• Coordinates and records awards, disbursements and returns.
• Reconciles accounting and disbursement schedules.
• Provides data for financial aid and Finance Manager as needed.
• Supports the School's enrollment management efforts by providing financial aid information to prospective students and their families.

ADDITIONAL RESPONSIBILITIES:

• Assists Finance Manager with special projects.
• Performs other duties as assigned.

Requirements

QUALIFICATIONS

• Minimum of an associate's degree in accounting or equivalent experience preferred
• 3-5 years of experience in accounting and receivable collections
• Technologically savvy and experienced with Excel and Word.
• Knowledge of FACTS / RENWEB and State Scholarship Platforms preferred
• Excellent interpersonal and public presentation skills.
• The ability to communicate clearly and concisely in both written and oral form.
• Ability to define problems, gather and analyze data, establish facts, and draw conclusions.
• Excellent analytical, organizational, and communication skills.
• Demonstrated ethical standards and confidentiality in all financial matters.
• Familiarity with the structure and mission of the Catholic Church and its educational institutions.