Inventory Specialist in Orlando

Job Description Job Description

Full-Time | Onsite | Orlando, Florida

Reports to:

Chief of Operations

As the Inventory Specialist, you will be the primary owner and operator of our Workflow Management System (WMS), ensuring it effectively supports the planning, scheduling, and execution of our large-scale event rental projects. This system is the backbone of our operational processes, providing visibility into job assignments, timelines, inventory movement, and interdepartmental communications. Your role is to keep the system accurate, reliable, and optimized, empowering every department—from sales to operations to warehousing—to deliver a seamless experience for our customers.

Your day starts by reviewing the WMS dashboard to confirm that schedules, tasks, and job assignments are up-to-date and aligned with client event timelines. You’ll support team members by troubleshooting system issues, optimizing workflows, and making sure every part—from tent installations to equipment returns—is tracked and managed properly. Throughout the day, you’ll collaborate with department heads to refine processes, develop better reporting tools, and ensure that information flows seamlessly across the organization.

You’ll also maintain system data integrity and coordinate with vendors for updates or enhancements.

Your duties include, but are not limited to:

• Oversee daily operations of the Workflow Management System to ensure accurate scheduling and task assignments.
• Configure workflows, user permissions, and automation rules to improve operational efficiency.
• Maintain system security, backups, and performance monitoring.
• Develop integrations between workflow tools and related systems (Hub Spot, Quick Books, etc.)

• Build and refine standardized workflows for event planning, logistics, inventory movement, and job completion tracking.
• Audit data regularly to ensure timelines, resource allocations, and task dependencies are accurate.
• Create and maintain dashboards and reports for leadership and department teams.

• Manage database structure, backups, and performance monitoring.
• Build custom reports and dashboards for leadership insights.
• Coordinate with other stakeholders and departments for analysis purposes.

• Train new and existing employees on system use, ensuring proper data entry and workflow compliance.
• Serve as the primary point of contact for WMS-related questions and troubleshooting.
• Develop documentation and SOPs for best practices in using the system.

• Lead implementation of new WMS features, upgrades, and third-party integrations.
• Work with stakeholders to identify workflow bottlenecks and propose automated solutions.
• Research and recommend enhancements or additional tools to improve productivity and communication.

You are a highly organized, tech-savvy problem solver with a passion for building efficient systems, and demonstrate:

• Experience: 3+ years in workflow management systems administration, database administration, or a similar operational technology role; experience in the event rental or logistics industry is strongly .
• Technical
  
  Skills:
  
  Proficiency with workflow/project management platforms (e.g., Point of Rental, Asana, Hub Spot, , or similar tools), strong database management skills, and an aptitude for system configuration.
• Analytical Mindset: Ability to map processes, analyze system usage, and implement data-driven solutions.
• Organizational
  
  Skills:
  
  Exceptional ability to manage multiple priorities, ensuring accurate data flow and timely task execution.
• Communication: Strong…