Sr. Coordinator, Academic Programs; Oro Valley, AZ

Sr. Coordinator, Academic Programs (Oro Valley, AZ)

Posting Number req
27321

Department Vet Med Administration

Department Website Link (Use the "Apply for this Job" box below)./

Location Outside of Tucson

Address 1580

E. Hanley Blvd., Oro Valley, AZ 85737 USA

Position Highlights

The College of Veterinary Medicine, with the University of Arizona, is seeking a Sr. Coordinator, Academic Programs. The Sr. Coordinator, Academic Programs serves as the primary operational lead for pre-clinical academic scheduling, overseeing the design, coordination, and execution of highly interdependent schedules for Years 1 and 2. This position manages multi-variable scheduling environments involving simulation, surgery groups, faculty availability, facilities, exams, and academic space utilization, requiring advanced sequencing and resource balancing.

The role is cross-trained to support Clinical Year scheduling and lottery operations, ensuring continuity and operational resilience across the full curriculum. Through data reporting, timeline management, and event coordination, this position supports accreditation compliance and contributes directly to the quality, efficiency, and delivery of the College’s educational programs.

Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy

Visa sponsorship is not available for this position.

Outstanding U of A benefits include

• health, dental, and vision insurance plans
• life insurance and disability programs
• paid vacation, sick leave, and holidays
• U of A/ASU/NAU tuition reduction for the employee and qualified family members
• retirement plans
• access to U of A recreation and cultural activities
• and more!

Duties & Responsibilities

• Following generally prescribed procedures and under moderate supervision leads the development, coordination, and execution of pre-clinical academic schedules for Years 1 and 2, managing multi-variable logistics across students, faculty, facilities, and curriculum requirements, including highly interdependent simulation and surgery group scheduling requiring advanced sequencing and resource balancing.
• Ensures compliance with university and AVMA COE accreditation standards.
• Serves as the quality control lead to ensure all academic schedules are accurately displayed in the Learning Management System (Elentra).
• Provides cross-trained support for Clinical Year scheduling and lottery processes, including preparation, execution, site confirmations, schedule changes, and adjustments, ensuring continuity and operational stability.
• Actively supports and monitors clinical site compliance with program standards, contributing to the quality, integrity, and sustainability of clinical education partnerships.
• Collaborates closely with faculty, academic staff, and leadership to evaluate the Year 1 and Year 2 curriculum; manages the curriculum timeline to ensure all deliverables are met across all departments; prepares and maintains reports on program activities, progress, and outcomes; and contributes to the Self-Study Report (SSR) and other accreditation documentation while continuously improving and streamlining processes for efficiency and compliance.
• Oversees scheduling and utilization of academic spaces, manages exam, supports purchasing and procurement for curricular needs, and coordinates student-facing academic events throughout the year to ensure smooth delivery of instructional activities.
• Independently troubleshoots issues, resolves operational challenges, and proactively identifies areas for continuous improvement.
• Develops, documents, and maintains standard operating procedures (SOPs) for academic program operations, ensuring consistency, accountability, and proper training across…