WDVA Office Assistant Washington Soldiers

Position: WDVA Office Assistant 3, Full-Time - Permanent, Washington Soldiers Home

WDVA Office Assistant 3, Full‑Time - Permanent, Washington Soldiers Home

Apply for the WDVA Office Assistant 3 role at the U.S. Department of Veterans Affairs. This full‑time, permanent position is located at the Washington Soldiers Home in Orting, Washington.

Job Overview

We are excited to announce an open position for a full‑time Office Assistant 3. This role serves as a frontline representative to internal and external stakeholders and promotes a positive image of the quality care we provide our residents at the historic Washington Soldiers Home. Expected work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday.

Duties

• Assist the nursing department with clerical duties and support nursing station during resident meals.
• Print MARS, TARS, and NAC Kardex; print and disperse medication admin audit report daily.
• Complete IT work orders, hospital transfer packets, and POC documentation audit report.
• Update nursing shift notes and schedules for residents' baths and vital signs daily.
• Notify staff via email of all changes in census beds.
• Stock all copiers, change toners, and order backups as needed.
• Serve as secondary backup to staffing coordinator and nursing payroll.
• Telework Statement:
  This position is not eligible for telework.
• Complete position description upon request.

Qualifications

• Required: High school diploma or GED equivalent.
• Two (2) years of clerical experience or equivalent education and experience.
• Experience with multiple phones, copier, and fax machines.
• Proficiency in Microsoft Office programs and the English language.

Preferred/Desired

• Prior medical records/health information experience.
• Medical terminology experience.
• HIPAA legislation regulation knowledge.

Special Requirements

• Must pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000.
• Must comply with annual Tuberculin Screening as per DVA policy 670.000.
• Requires medical evaluation, fit testing, training, and use of respiratory protection as required by Washington Industrial Safety and Act standards.
• Must be able to push or pull with sufficient strength and walk, sit, and bend in an unrestricted manner during the entire workday.
• Must successfully complete employee orientation and all mandatory annual, in‑service, and other required training.
• Must become familiar with and comply with all DVA policies, procedures, and Collective Bargaining Agreements.
• Must sign the confidentiality statement for all employees.
• Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
• Candidates must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

Application Process

Top candidates will be contacted directly to interview. Please include the following documents with your application:

• A letter of interest describing specific qualifications.
• A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Benefits and Compensation

Employees and families are covered by medical (including vision), dental, and basic life insurance. Additional benefits include flexible spending accounts, long‑term disability insurance, and investment options through PERS. Employees also have access to paid holidays, sick leave, vacation, military leave, bereavement leave, and other statutory leave.

Diversity, Equity, and Inclusion

The Washington Department of Veterans Affairs is an equal‑opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

Job Details

• Seniority level:
  Entry level
• Employment type:
  
  Other
• Job function:
  Administrative
• Industries:
  Medical Practices

Assessment Questions

Do you have a high school diploma or GED?

• Yes
• No

Do you have at least two (2) years of clerical experience?

• Yes
• No

Do you have experience using multiple phones, copier, and fax machines in a professional setting?

• Yes
• No

Please describe your experience with Microsoft office programs in a professional setting.

How did you hear about this opportunity? (select all that apply)

Contact

For questions, please contact recruiters.gov. Candidates wishing to claim Veterans Preference should attach a copy of their DD‑214, NGB‑22, or service verification letter.

Miscellaneous

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