Bravura Architectural Products - AP​/AR Specialist

Location: Whitby

Manage Project Billing, Collections, and Financial Coordination for Specialty Architectural Projects
Job Overview
Company:
Bravura Architectural Products

Location:

Whitby, ON

Employment Type:

Full-Time

Work Location:

In Person

Salary: $70,000–$75,000+ CAD per year, based on experience

Project Scope:
Construction:
Commercial, Industrial, Government / Federal

Required Licenses /

Certifications:

None required

Opportunity
Bravura Architectural Products is seeking a highly organized Accounts Receivable & Project Billing Specialist with experience in construction billing, milestone-based invoicing, and project-based financial coordination. This role is not basic invoice entry. The right person will understand how billing connects to project milestones, contract terms, customer payment status, vendor payments, material releases, holdbacks, change orders, and cash flow. You will work closely with internal teams, project managers, clients, and vendors to keep billing accurate, collections moving, and financial records current.

The ideal candidate is disciplined, detail-oriented, proactive, and comfortable taking ownership of billing activity across multiple active projects.

How You Will Make An Impact

Execute full-cycle accounts receivable and project-based billing.

Generate and track invoices in alignment with contract terms, project milestones, billing deadlines, and project status.

Monitor aging reports and perform consistent, professional follow-up on outstanding balances.

Maintain detailed, accurate, and up-to-date notes on billing activity, client communication, follow-up items, and account status.

Respond to frequent and time-sensitive invoicing questions with clarity and accuracy.

Track project deadlines to ensure timely and accurate billing.

Review project details in Quick Books Desktop, Excel, Wrike, and internal documentation before issuing invoices.

Collaborate internally to gather billing and payment details needed for material releases, product ordering, and vendor payment timing.

Coordinate with project managers, office staff, vendors, and clients to resolve billing discrepancies.

Communicate professionally and confidently with clients regarding outstanding invoices, disputed payments, or milestone billing questions.

Support accurate cash-flow visibility by keeping billing records current and organized.

Identify workflow improvements that improve billing accuracy, follow-up, documentation, and financial control.

Required Qualifications & Experience

Demonstrated experience with construction billing and milestone-based invoicing.

Strong understanding of accounts receivable processes and accounting principles.

Experience with Quick Books Desktop.

High level of accuracy in data entry and financial recordkeeping.

Strong organizational skills with the ability to manage multiple projects, deadlines, and priorities.

Strong written and verbal communication skills.

Professional, direct, and confident communication style.

Comfortable calling clients to collect payment or clarify disputed invoices.

Proactive, self-directed, and solution-oriented mindset.

Ability to maintain structure, consistency, and accountability in a high-volume project environment.

Ability to investigate project details independently before escalating questions.

Preferred Qualifications & Experience

Experience with construction billing platforms such as Textura, Procore, GC Pay, or similar software.

Experience with Wrike or another project management platform.

Experience in construction, architectural products, specialty trades, manufacturing, industrial services, or another project-based environment.

Understanding of holdbacks, change orders, subcontractor/vendor billing, progress billing, and customer payment schedules.

Experience coordinating billing or payment timing across internal teams, vendors, and customers.

What We’re Looking For
Bravura is looking for a disciplined and detail-oriented professional who takes ownership of billing, keeps records consistently current, and follows through on open items. The ideal candidate is comfortable working cross-functionally, communicating with clients, and managing billing within a fast-moving project-based environment. This…