Accountant, Accounts Receivable​/ Collections, Financial Reporting

Location: Port Perry

Key Responsibilities
Payroll Responsibilities

Prepare and process bi‑weekly payroll ensuring timeliness and accuracy.

Ensure payroll compliance with applicable legislation and regulations, including the Ontario Employment Standards Act (ESA), CRA requirements (CPP, EI, income tax), Employer Health Tax (EHT), WSIB, and the HOOPP Pension Plan.

Calculate and administer employee compensation, including regular earnings, overtime, vacation pay, sick leave, statutory holiday pay, benefits, pension contributions, and statutory deductions.

Perform and reconcile payroll with external providers (e.g., HOOPP, benefits carriers), investigating and resolving discrepancies to ensure accurate reporting and remittances.

Maintain and update employee payroll records, including pay changes and supporting documentation, ensuring data integrity and audit readiness.

Administer employee benefits programs, including enrollments, changes, and terminations, ensuring accurate setup and coordination with benefits providers.

Manage pension plan administration (HOOPP), including member enrollments, status changes, and ongoing data reporting in accordance with plan requirements.

Prepare and issue Records of Employment (ROEs) for terminations and leaves of absence in compliance with Service Canada requirements.

Administer and remit payroll‑related liabilities, including source deductions and Employer Health Tax (EHT), within prescribed deadlines.

Support year‑end payroll activities, including T4 and T4A preparation, HOOPP member data collection, EHT annual filing, and Public Sector Salary Disclosure reporting.

Maintain strict confidentiality and safeguard sensitive employee payroll information in accordance with organizational policies and privacy legislation.

Accounts Payable Responsibilities

Maintain vendor master data, ensuring accurate setup for proper coding, costing allocation, and payment processing.

Review and validate vendor invoices, confirming appropriate approvals, supporting documentation, and compliance with internal policies.

Process accounts payable transactions, ensuring accurate recording of expenses and timely payment preparation.

Prepare and execute weekly EFT payment runs, ensuring accuracy, completeness, and adherence to payment schedules to support strong vendor relationships.

Administer employee expense reports and corporate credit cards, ensuring compliance with policies.

Maintain a complete and accurate audit trail, ensuring high standards of data integrity and documentation.

Investigate and resolve vendor discrepancies, including invoice variances and payment issues, in a timely and professional manner.

Monitor and reconcile accounts payable sub‑ledger to the general ledger, including preparation and review of aged payables reports and control accounts.

Accounts Receivable Responsibilities

Maintain customer master data, ensuring accurate setup for billing, revenue recognition, and cash application.

Prepare and issue customer invoices, ensuring accuracy, proper coding, and compliance with contracts and organizational policies.

Record and apply customer payments (EFT, cheque, and other methods) in a timely and accurate manner.

Monitor accounts receivable balances and aging, following up on outstanding invoices to support timely collections and minimize credit risk.

Investigate and resolve billing discrepancies and customer inquiries, coordinating with internal stakeholders as needed.

Reconcile accounts receivable sub‑ledger to the general ledger, ensuring completeness and accuracy of recorded balances.

Accounting Responsibilities

Prepare payroll and accounts payable accruals, including vacation, benefits, sick leave, and unrecorded liabilities, ensuring accurate expense recognition and cut‑off.

Support month‑end and year‑end close processes, including preparation of journal entries, account reconciliations, and financial reporting schedules.

Perform variance analysis on payroll and benefits expenses, identifying trends and investigating significant fluctuations.

Prepare and reconcile general ledger accounts, including payroll and benefits clearing accounts and corporate credit cards.

Support year‑end audit process by preparing…