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Clerical Data Entry

Human Resources and Staffing Assistant

Job in Cobourg, Oshawa, Ontario, Canada
Listing for: Northumberland Hills Hospital
Full Time position
Listed on 2026-01-01
Job specializations:
  • Administrative/Clerical
    Clerical, Data Entry
  • HR/Recruitment
Salary/Wage Range or Industry Benchmark: 26.89 - 27.7 CAD Hourly CAD 26.89 27.70 HOUR
Job Description & How to Apply Below
Location: Cobourg

Reference #01030 Posted
Tuesday, December 30th, 2025 at 1:13pm Scope
Public Applications Accepted Position
Human Resources and Staffing Assistant
Department
Human Resources
Term
Permanent, Part-Time
Pay
Hiring Range: $26.89 - $27.70 hourly
Final date to receive applications
Monday, January 12th, 2026 at 12:00am

VALUES AND COMMITMENT

At Northumberland Hills Hospital (NHH), our shared purpose is People First, and our core values of Integrity, Quality, Respect, Compassion and Teamwork are at the centre of who we are and what we do. We remain committed to sustaining an experienced workforce that reflects Northumberland Hills Hospital’s dedication to recognising everyone’s contributions and respecting everyone’s dignity, unique experience, and potential.

EQUITY AND ACCESSIBILITY STATEMENT

Northumberland Hills Hospital remains respectful of all protected rights, in line with the grounds laid out by the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). As such, we welcome applications from all qualified applicants and interests from racialized persons/persons of colour, Indigenous People of North America, women, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

LOCATION

ROLE OVERVIEW

Reporting to the Manager, Human Resources, the HR and Staffing Assistant is a member of a multidisciplinary team that is responsible for the coordination of staff scheduling for the centralized department portfolio and to provide administrative support to the HR division. These services are performed in accordance with the strategic plan, philosophy, and values of NHH and include analysis and implementation of regional integration strategies among other hospitals, health care agencies and potential partners in the public or private sectors along with following legislation including specific regulations related to the role.

  • Responsible for the coordination of staffing levels for the centralized department portfolio according to the master timesheets and under the direction of department manager/director and for calling replacement/relief staff according to unit guidelines.
  • Responsible for building monthly schedules for the centralized department portfolio.
  • Responsible for carrying out administrative tasks within the department, ensuring employee information is kept up to date, processing employment changes, completing required paperwork and updating systems accordingly
  • Reviewing and processing vacation requests in line with leadership approvals.
  • Providing administrative support to the HR Division including assisting with the recruitment process, generating reports, letters, minute taking, scheduling meetings, and assisting with other projects as needed.
  • Acts as the primary point of contact for staff and management relating to any/all scheduling enquiries, ensuring response in a timely manner, demonstrating working knowledge of Collective Agreements and Employment Standards Act in response.
  • Responsible for issuing and maintaining  parking badges for all internal and external key stakeholders in line with organizational policy and procedures.
  • Meet legislative, corporation and departmental requirements for Occupational Health and Safety, Quality Assurance, Accreditation and Risk Management.
  • Follows safe and healthy work practices whilst maintaining a safe and healthy work environment through attendance at education programs, use of established reporting mechanisms for injuries, illnesses and hazards, and adherence to health and safety related policies and procedures.
  • Performs all other functions as assigned.

    • HOURS OF WORK

    NHH's Staffing Office is open week days from 6am to 4pm and weekends until 2pm. In this position, you’ll work one of four weekends from 6am to 2pm, along with at least two weekday shifts, which can be scheduled either from 6am to 2pm or 8am to 4pm.

    QUALIFICATIONS/REQUIREMENTS

  • Diploma in Human Resource Management, Business Administration, or equivalent post secondary education.
  • Minimum one (1) year experience in a scheduling, business administrative or human resources environment.
  • Previous experience and working knowledge…
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