Administrative Assistant II

DUTIES AND RESPONSIBILITIES

Reporting to the Director of Pharmacy Services, you will play an integral role in supporting Pharmacy Services through the coordination of daily administrative aspects of the Director.

• Telephone reception
• Data entry
• Booking meeting rooms and catering
• Scheduling meetings
• Preparing agendas and documents for meetings
• Minute taking
• Formatting, reviewing, and sending out communications
• Filing
• Ordering supplies
• Processing invoices and expense reports
• Maintaining contact lists
• Managing databases and updating OASIS
• Managing the schedule of the Director
• Other related duties as assigned

Additional responsibilities may include liaising with staff and leaders across the organization, external stakeholders, and privileged staff. Some travel to support multiple sites may be required.

• Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare workplace.
• Minimum of 3 years of experience in an Administrative Assistant/Secretarial role.
• Highly developed proficiency and demonstrated competence in Microsoft Word, Excel, Outlook, PowerPoint (tested).
• Superior keyboarding skills, 60 words per minute (tested).
• Outstanding attention to detail and results-oriented.
• Exceptional written and verbal communication skills.
• Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team.
• Proficiency in transcribing and composing minutes with the ability to write clear, concise, and accurate minutes.
• Proven ability to assess inquiries/problems and to exercise good judgment in responding to or referring the inquiry to a more appropriate individual.
• Proven adherence to strict confidentiality.
• Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-paced office environment and meeting short timelines.
• Ability to work independently and in a self-directed manner.
• Ability to collate information and perform internet research.
• Must have satisfactory performance record.
• Demonstrated commitment to Lakeridge Health’s core values of Inclusion, Compassion, Innovation, Teamwork and Joy.
• Demonstrated understanding of and commitment to Lakeridge Health’s comprehensive safety programs and practices, including participation in regular in-services in this area.

At Lakeridge Health, we value inclusion and diversity. Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).