Administrative Assistant - Guelph

Are you an administrative professional eager to advance your career with a dedicated, community-focused, award‑winning company? Tatham Engineering offers the opportunity to join a supportive team that values mentorship and provides challenging, rewarding work. Put your knowledge and experience to meaningful use in an environment where collaboration and growth are encouraged.

Key Responsibilities

Perform reception duties, greeting visitors, opening and circulating incoming mail and packages, coordinating deliveries and couriers, etc.

Schedule meetings and appointments for staff and provide related administrative support.

Prepare meeting agendas, minutes and schedule action item reminders.

Complete word processing, scanning, photocopying and compiling PDFs and reports.

Prepare spreadsheets, tender summaries, project financial summaries, contract change orders and other contract documents.

Understand and ensure office deliverables (e.g., reports, letters, proposals, etc.) reflect Tatham standards.

Assist with and/or coordinate office lunches and events.

Maintain the inventory of office supplies and materials (e.g., stationary, kitchen, washrooms, etc.).

Coordinate office repairs and maintenance with landlord and/or service providers (e.g., cleaners, copier service, etc.).

Manage office key fobs and alarm system codes.

Other Responsibilities Include

Assist Head of Client Relations and Growth with establishing and maintaining business development and growth related initiatives and systems.

Assist Proposal Specialist with development and submission of engineering proposals.

Provide administrative support to other offices (from Guelph) as needed, including vacation coverage for administrative assistants and assistance during periods of excess workload.

Support additional initiatives and tasks as needed, contributing to the ongoing growth and success of the Guelph office.

Key Requirements

Diploma in business, office administration or related field is an asset.

Minimum of 2 years of relevant administrative experience in a professional office setting (experience in an engineering, architecture or construction‑related office would be an asset).

Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint).

Knowledge of graphic design programs and applications would be an asset.

Excellent communication and interpersonal skills.

Excellent organizational, time‑management, multitasking and prioritizing skills.

Enthusiasm for working in a collaborative team environment, with a proactive willingness to support colleagues and contribute to a positive and high‑performing office culture.

Demonstrates sound judgement and initiative in selecting appropriate work methods and procedures.

What We Offer

Competitive compensation, benefits, health spending account, RRSP matching and profit sharing.

Flexible work arrangements and work‑life balance.

Paid volunteer opportunities.

Vacation starting at 3 weeks minimum for all positions – prorated in the first year.

Challenging and rewarding work on notable projects.

Professional development, training, mentorship program and career progression opportunities.

Reimbursement for annual professional dues.

Collaborative and engaging workplace environment.

Regular office/team socials and recreational outings, including an activity allowance for approved events.

Shareholder opportunities.

Diversity, Inclusion, and Accommodations
We are an equal‑opportunity employer that values diversity in the workplace and welcomes applications from all qualified candidates. We’re committed to ensuring the selection process is inclusive, accessible, and barrier‑free. If you require accommodation, please contact Human Resources at  and the request will be addressed confidentially.

Expected Hiring Range for This Position
$26.00 to $28.00 per hour. Compensation will reflect the unique skills and experience each candidate brings to the role. The posted range serves as a general guideline, and final offers may vary.

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