Part Time Staffing Clerk; Clerk - Csso

Position: (PERMANENT PART TIME) STAFFING CLERK (CLERK 2) - CSSO
Location: Whitby

(PERMANENT PART TIME) STAFFING CLERK (CLERK
2) - CSSO
Job Category:  Administrative/Clerical

Requisition Number:  PERMA
003674

Part-Time
On-site

Location
Whitby, ON , CAN

Description
Ontario Shores Centre for Mental Health Sciences is searching for an individual with excellent communication and problem solving skills to assume the Clerk 2 (Staffing Clerk) position in our Centralized Scheduling (CSSO) Office. Reporting to the Manager, CSSO, the Staffing Clerk will be responsible for updating and maintaining staffing schedules.

Additional responsibilities include processing and updating schedule changes using the Meditech system on a daily basis; liaising with Clinical Managers and Scheduling Manager on any discrepancies to shift requests and making the appropriate adjustments; receiving and processing requests for relief coverage from clinical units and making necessary adjustments based on availability of existing staff and workload needs; allocating and calling in relief staff to fill vacancies resulting from unfilled positions, vacations, LOA, sick and workload adjustments following the relevant collective bargaining agreement.

Responsibilities
Updating and maintaining staffing schedules, including data entry into the Meditech system, and coordinating adjustments.

Liaising with Clinical Managers, Scheduling Manager, and clinical units to resolve scheduling discrepancies.

Processing relief coverage requests and allocating staff to cover vacancies due to unfilled positions, vacations, LOAs, sick leave, or workload adjustments.

Qualifications
Grade 12 Ontario Secondary School Diploma or equivalent required.

Experience & Requirements

Minimum of two years clerical experience in a hospital/healthcare setting.

Minimum of two years of staffing experience in a unionized environment.

Data entry skills, minimum 30 words per minute at 90% accuracy.

Excellent organizational skills and attention to detail.

Intermediate Microsoft Office skills (Windows, Excel, PowerPoint, Outlook).

Knowledge of Meditech Staff Scheduling or other scheduling software is a definite asset.

Strong interpersonal skills, including demonstrated communication and presentation skills.

Ability to work cooperatively with staff at all levels of the organization.

Self-directed, capable of responding to requests in a timely manner.

Ability to learn new computer programs and problem-solve using defined policies and procedures.

Satisfactory work performance and attendance record required.

EEO Statement
Ontario Shores is dedicated to fostering equitable employment opportunities and encourages applications from all qualified individuals. We are committed to supporting candidates requiring accommodations and invite you to inform us of any needs during the recruitment process.

We welcome applicants who embrace respect and are dedicated to collaboratively cultivating an inclusive environment where everyone feels a sense of belonging. We particularly encourage applications from individuals who have encountered historical or current barriers to equity.

Job Posting Closing
July 2nd, 2025  applications after closing date will be considered.

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