Office Administrator & Executive Support; Whitby

Position: Office Administrator & Executive Support (Whitby)
Location: Whitby

Office Administrator – Office Administration  Responsible for ensuring the day-to-day operations of the business run smoothly and efficiently by coordinating, following through, and executing administrative tasks.
Responsibilities  Office Administration   Maintain an organized and functional office environment.
Ensure office snacks and beverages are consistently stocked, including managing inventory and coordinating purchasing through vendors and online platforms.
Manage office supplies, deliveries, and general logistics.
Liaise with building management, cleaning services, and vendors.
Provide administrative support to the Owner, including calendar coordination and scheduling.
Track action items and support meeting logistics and follow‑ups.
Manage vendor accounts, including service plans, and issue resolution with providers.
Coordinate shipping and receiving processes, including managing incoming deliveries, preparing outgoing shipments, tracking packages, and maintaining accurate records.
Event Coordination   Serve as an active member of the SIMNET Social Committee, owning the planning and execution logistics of employee social events throughout the year.
Plan and oversee company‑wide lunch initiatives, managing ordering, employee communications, and end‑to‑end execution.
Provide support for additional internal and external events (working cross‑functionally with other teams if necessary).
Travel Coordination   Own end‑to‑end travel coordination for leadership events, including booking flights and hotels, organizing itineraries, and coordinating agendas and meals.
Health & Safety Support   Maintain Health & Safety documentation and logs.
Track required training, certifications, and refreshers.
Coordinate inspections, drills, and follow‑up actions.
Support Health & Safety execution in partnership with HR.
Onboarding & Off‑boarding Support   Coordinate workstation setup and asset tracking with IT.
Support onboarding and off‑boarding logistics as directed.
Requirements   Strong administrative and organizational skills.
Ability to manage multiple priorities and follow through on tasks.
Professional communication and attention to detail.
Excellent calendar management skills.
Strong interpersonal skills; ability to anticipate needs and take initiative.
Adaptable in a fast‑paced, dynamic workplace.
Comfortable supporting senior leadership.
Reliable, proactive, and service‑oriented.
Must have reliable transportation for supply pick‑up, lunch pickups, etc.
Salary  $50,000 to $65,000 CAD
Location & Availability  Onsite, Whitby, Ontario. Position available now.
Benefits   Comprehensive Health & Wellness:
Extended health and dental coverage, flexible health spending account (HSA).
Financial Wellbeing:
Group RRSP matching program.
Learning & Growth:
Continuing education opportunities, professional development programs, tuition support.
Work‑from‑home options.
Recognition & Rewards:
Gamified, people‑driven program for kudos and collaboration.
Collaborative Culture:
Inclusive team, feedback welcomed.
Challenging & Innovative Projects.
Convenience & Comfort:
On‑site parking, casual dress code, free snacks & drinks, company lunches twice a month.
Team Connection:
Company events, outings, team‑building activities.
Equal Opportunity Employment  At SIMNET, we believe diverse and inclusive teams drive better outcomes. We are an equal opportunity employer and are committed to providing reasonable accommodations to applicants throughout the interview process.

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