Office Administrator & Executive Support; Whitby

Position: Office Administrator & Executive Support (Whitby)
Location: Whitby

About Us  SIMNET is a leading provider of cloud computing services and solutions. SIMNET has a long history of providing a range of cloud computing services, including infrastructure as a service (IaaS), platform as a service (PaaS), and software as a service (SaaS). SIMNET serves a variety of industries and customers, including small and medium‑sized businesses, enterprises, and government agencies, and is a leading provider of cloud and managed services across North America that enables service providers, ISVs and enterprises to deliver secure, robust, simple, platforms to launch applications and cloud services.
The company is headquartered in Whitby, Ontario, and has data centers in Montreal, Toronto, and Vancouver. SIMNET is known for its expertise in cloud computing and its commitment to providing high‑quality, reliable, and secure services to its customers.
Role Summary  The Office Administrator plays a critical role in ensuring the day‑to‑day operations of the business run smoothly and efficiently. This position is focused on coordination, follow‑through, and administrative execution, providing seamless support to leadership and the broader team. This role is ideal for someone who is highly organized, proactive, and confident working independently. The successful candidate has strong interpersonal skills, takes initiative, and can anticipate what needs to be done without requiring direction.

They are dependable, detail‑oriented, and take pride in owning tasks from start to finish, ensuring nothing falls through the cracks.
One of the unique aspects of this position is the opportunity to work across different industries: SIMNET and its sister companies.
Salary Range: $50,000 to $65,000

CAD
Vacancy:
Position Available Now
Location Type:
Onsite
In this role, you will be responsible for:  Office Administration   Maintain an organized and functional office environment
Ensure office snacks and beverages are consistently stocked, including managing inventory and coordinating purchasing through vendors and online platforms
Manage office supplies, deliveries, and general logistics
Liaise with building management, cleaning services, and vendors
Provide administrative support to the Owner, including calendar coordination and scheduling
Track action items and support meeting logistics and follow‑ups
Manage vendor accounts, including service plans, and issue resolution with providers
Coordinate shipping and receiving processes, including managing incoming deliveries, preparing outgoing shipments, tracking packages, and maintaining accurate records
Event Coordination   Serve as an active member of the SIMNET Social Committee, owning the planning and execution logistics of employee social events throughout the year
Plan and oversee company‑wide lunch initiatives, managing ordering, employee communications, and end‑to‑end execution
Provide support for additional internal and external events (working cross‑functionally with other teams if necessary)
Travel Coordination   Own end‑to‑end travel coordination for leadership events, including booking flights and hotels, organizing itineraries, and coordinating agendas and meals
Health & Safety Support   Maintain Health & Safety documentation and logs
Track required training, certifications, and refreshers
Coordinate inspections, drills, and follow‑up actions
Support Health & Safety execution in partnership with HR
Onboarding & Off‑boarding Support   Coordinate workstation setup and asset tracking with IT
Support onboarding and off‑boarding logistics as directed
Other duties and tasks as required  Requirements   Strong administrative and organizational skills
Ability to manage multiple priorities and follow through on tasks
Professional communication and attention to detail
Excellent calendar management skills
Robust interpersonal skills
Ability to anticipate needs and take initiative
Adaptable in a fast‑paced, dynamic environment
Comfortable supporting senior leadership
Reliable, proactive, and service‑oriented
Must have reliable transportation (supply pick‑up, lunch pickups etc)
Benefits   Comprehensive Health & Wellness:
Extended health and dental coverage, plus a flexible health…