Office Administrator & Executive Support

Location: Whitby

About Us
SIMNET is a leading provider of cloud computing services and solutions. SIMNET has a long history of providing a range of cloud computing services, including infrastructure as a service (IaaS), platform as a service (PaaS), and software as a service (SaaS). SIMNET serves a variety of industries and customers, including small and medium-sized businesses, enterprises, and government agencies, and is a leading provider of cloud and managed services across North America that enables service providers, ISVs and enterprises to deliver secure, robust, simple, platforms to launch applications and cloud services.

The company is headquartered in Whitby, Ontario, and has data centers in Montreal, Toronto, and Vancouver. SIMNET is known for its expertise in cloud computing and its commitment to providing high-quality, reliable, and secure services to its customers.

Role Summary
The Office Administrator plays a critical role in ensuring the day-to-day operations of the business run smoothly and efficiently. This position is focused on coordination, follow-through, and administrative execution, providing seamless support to leadership and the broader team. This role is ideal for someone who is highly organized, proactive, and confident working independently. The successful candidate has strong interpersonal skills, takes initiative, and can anticipate what needs to be done without requiring direction.

They are dependable, detail-oriented, and take pride in owning tasks from start to finish, ensuring nothing falls through the cracks.

One of the unique aspects of this position is the opportunity to work across different industries: SIMNET and its sister companies.

Salary Range: $50,000 to $65,000 CAD

Vacancy:
Position Available Now

Location Type:
Onsite

In this role, you will be responsible for:
Office Administration

Maintain an organized and functional office environment

Ensure office snacks and beverages are consistently stocked, including managing inventory and coordinating purchasing through vendors and online platforms.

Manage office supplies, deliveries, and general logistics

Liaise with building management, cleaning services, and vendors

Provide administrative support to the Owner, including calendar coordination and scheduling

Track action items and support meeting logistics and follow‑ups

Manage vendor accounts, including service plans, and issue resolution with providers

Coordinate shipping and receiving processes, including managing incoming deliveries, preparing outgoing shipments, tracking packages, and maintaining accurate records

Event Coordination

Serve as an active member of the SIMNET Social Committee, owning the planning and execution logistics of employee social events throughout the year.

Plan and oversee company-wide lunch initiatives, managing ordering, employee communications, and end-to-end execution.

Provide support for additional internal and external events (working cross-functionally with other teams if necessary).

Travel Coordination

Own end-to-end travel coordination for leadership events, including booking flights and hotels, organizing itineraries, and coordinating agendas and meals.

Health & Safety Support

Maintain Health & Safety documentation and logs

Track required training, certifications, and refreshers

Coordinate inspections, drills, and follow‑up actions

Support Health & Safety execution in partnership with HR

Onboarding & Off‑boarding Support

Coordinate workstation setup and asset tracking with IT

Support onboarding and off‑boarding logistics as directed

Other duties and tasks as required

Requirements
To be successful in this role, you’ll need:

Strong administrative and organizational skills

Ability to manage multiple priorities and follow through on tasks

Professional communication and attention to detail

Excellent calendar management skills

Strong interpersonal skills

Ability to anticipate needs and take initiative

Adaptable in a fast-paced, dynamic environment

Comfortable supporting senior leadership

Reliable, proactive, and service‑oriented

Must have reliable transportation (supply pick‑up, lunch pickups etc)

Benefits
What you’ll enjoy about SIMNET:

Comprehensive Health & Wellness:  Extended…