Administrative Assistant

Location: Courtice

Adecco is currently hiring an experienced Administrative Assistant for a full-time, 1-year contract opportunity in Oshawa, ON. This role is ideal for a highly organized professional who excels in supporting leadership teams, managing confidential information, and coordinating day-to-day administrative operations in a fast-paced office environment.
In this position, you will provide high-level administrative support including scheduling, correspondence management, travel coordination, meeting preparation, and records maintenance while ensuring smooth office operations and effective communication across teams.

• Pay Rate: $33.09/hour
• Location: Oshawa, ON
• Schedule: Monday - Friday
• Employment Type: 1-Year Contract | Full-time
• Vacancy Status: This posting is for an existing vacancy.

Responsibilities

• Manage a wide range of confidential and routine correspondence, reports, and documentation.
• Prepare, format, and distribute internal and external communications.
• Organize meetings, including agendas, materials, and follow-up documentation.
• Coordinate travel arrangements and accommodations for leadership and staff.
• Manage incoming and outgoing mail, including confidential documents.
• Support scheduling and prioritization of the supervisor's daily activities.
• Maintain accurate records and ensure proper filing and retention compliance.
• Prepare purchase orders, requisitions, and related administrative documentation.
• Track deadlines, follow-ups, and outstanding administrative tasks.
• Liaise between supervisors and staff to communicate instructions and updates.
• Provide administrative support for reporting, forms, and meeting outputs.
• Ensure smooth day-to-day office operations and respond to ad hoc requests.

Qualifications

• Proven experience as an Administrative Assistant or Executive Assistant.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe tools.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion when handling confidential information.
• Experience coordinating meetings and travel arrangements.
• Strong attention to detail and problem-solving skills.
• Ability to work independently in a fast-paced environment.
• Strong interpersonal skills and ability to liaise effectively between teams.

Interested in this position? Apply now! Our recruitment team is ready to support you in your next career step.

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