Sales Office Administrator

Location: Whitby

From our first lot in Cambridge, Ontario, to residential, commercial, and recreational developments in 18 cities across North America, Great Gulf Group has grown into a diversified real estate organization with over 45 years of experience.

While our portfolio has evolved, our commitment remains the same: building great spaces that inspire the people who live, work, and play in them. Today, our multi‑faceted business spans commercial, mixed‑use and residential development, construction management, software, engineering, panelized manufacturing, architecture, and hospitality.

All companies under the Great Gulf Group umbrella are united by one simple goal: the pursuit of greatness. It’s achieved every day through the passion and dedication of our people. If you’re excited to build meaningful solutions and make an impact, we’d love to hear from you!

Great Gulf is looking for a  Part‑Time Sales Office Administrator  to join our team at our  Whitby  location.

Are you reliable, personable, and organized? This role is ideal for someone who enjoys providing excellent customer service, is detail‑oriented, and takes pride in creating a welcoming and professional experience as the first point of contact for new home buyers.

The Sales Office Administrator is responsible for coordinating sales office administration and procedures. The mandate of this role is to ensure the smooth day‑to‑day operation of the sales office while supporting the sales team in their daily activities.

Key Responsibilities

Open and close the sales office each day during business hours

Maintain and manage the reception desk, including greeting visitors, answering phone calls, checking voicemail messages, and managing the reception email inbox

Prepare legal documents related to the purchase and sale of residential homes

Maintain and organize both manual and digital filing systems for sales logs and customer files

Create, compile, and distribute detailed weekly sales reports to Head Office, low‑rise builders, and lawyers using MS Office and Excel

Respond to purchaser inquiries and address general questions about potential home purchases

Monitor purchaser payments to ensure they are submitted on time and follow up on outstanding balances

Monitor and maintain inventory of supplies for the sales office and model home, and report low inventory to Head Office

Assist team members with requests and help train new employees on office procedures

Perform other duties as assigned by the Sales Manager and Sales Representative

Education, Experience, And Qualifications

High school diploma required

1‑3 years of customer service experience

Real estate experience is considered an asset, but not required

Administrative experience is preferred, but not required

Strong verbal and written communication skills in English

Exceptional customer service skills with a professional and friendly approach

Ability to work independently with minimal supervision

Strong initiative, problem‑solving skills, and sound decision‑making within the scope of the role

Demonstrated ability to prioritize tasks while maintaining strong attention to detail

Proficiency in Microsoft Office (Outlook, Word, Excel); experience with Docu Sign is an asset but not required

Work Arrangement

This is a part‑time, weekend position based at our Whitby sales office, with shifts scheduled on Saturdays and Sundays during regular sales office hours

Compensation

Pay Range: $20.00 - $24.00 per hour

Vacancy Status

New Vacancy

Why Join Great Gulf?

Opportunity to work for a leading real estate development company

Exciting projects and challenging opportunities to develop high‑profile residential, commercial, and mixed‑use developments.

Competitive salary

Dynamic and collaborative work environment

Commitment to sustainability and social responsibility

Interested?
We encourage you to apply even if you don’t meet every qualification. If you’re the right candidate, we’ll support your growth and help you learn along the way.

Apply today and help us build what’s next.

Great Gulf Group of Companies is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, Indigenous Peoples, and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Great Gulf Group of Companies will accommodate the needs of applicants with disabilities throughout all stages of the selection process.

If you need accommodation during the recruitment process, please advise Human Resources.

To be eligible to apply for this position you must be legally entitled to work in Canada. We do not accept international applicants without a valid work permit. We thank all applicants for their interest. Only successful candidates will be contacted.

Please note that all hiring decisions are made directly by our team. We do not rely on automated AI screening tools in our recruitment process.

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