Graduate Program Assistant - FEDU and FSSH - Limited Term

Graduate Program Assistant - FEDU and FSSH - Limited Term
Faculty/Department:  Frazer Faculty of Education

Number of Positions:  1

Appointment Type:  Limited Term

Hours of Work:  hours per week

Salary Range:  Level 6
- Starting Salary, Step 1 $ 64,792

Closing Date:  September 24, 2026(11:59 pm EST)

Job Summary:

Reporting to the Director, Planning and Operations, the Graduate Program Assistant (GPA) provides high-level administrative support to all graduate programs in both the Frazer Facultyof Education and the Faculty of Social Science and Humanities. The GPA works closely with both Faculties’ Associate Deans, Graduate Program Directors, andthe Deans’ Office.

Responsibilities and Accountabilities

Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration

Support Graduate Program Directors and Associate Deans (Graduate Studies), including coordinating and attending Graduate Committee and Graduate Admission Committee meetings, if requested

Provide information to prospective Graduate students about programs, admissionrequirements, application procedures and general aspects of the graduate programs

Liaise with the School of Graduate and Post-Doctoral Studies (SGPS) to ensure compliance with all SGPS policies

Assist with the assignment of Graduate student Teaching Assistantships, and the processing of Graduate Research Assistantships

Coordinate allthesis oral examinations, major paper and major research projectcompletions, PhD candidacy exams, and PhD comprehensive exams, including scheduling, documentation submission and transcript audits

Ensure accurate information is distributed to all students and faculty regarding graduate student policies or announcements

Coordinate all Graduate recruitment, orientation and outreach events

Assist in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages

Provide general administrative program support including managing of correspondence,filing, and maintaining distribution lists

Required Skills

Well-developedwritten and oral communication skills

Excellent organizational and time management skills

Demonstratedability to exercise a high degree of professionalism, tact, and discretion

Demonstratedability to exercise good judgment, take initiative, and problem solve

Ability to manage many tasks simultaneously in a fast-paced environment.

Technically proficient in the use of Microsoft Office applications and Google Workspace suite

Working knowledge of web applications and previous experience with Banner would be considered an asset

Proven team player dedicated to excellent customer service with public relations skills

Willing and able to work flexible hours to meet deadlines and to attend evening orweekend events and activities

Required Education

Completion of a two-yearpost-secondary education or equivalent combination of education and experience

An equivalent combination of education and related experience may be considered

* Verification of Academic credentials may be required

Required Experience

A minimum of oneyear of related successful experience in a university environment

Job Location:

Oshawa, Ontario, Canada

Expected

Start Date:

10/5/2026

Expected End Date:5/31/2027

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenizationand decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations,Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,persons with disabilities, and those who identify as women and/or2

SLGBTQ+.All qualified candidates are encouraged to apply;however,…