Senior Executive Meeting Coordinator

Coordinate executive meetings, conferences, travel, and briefing materials in Oshawa, with daily work performed 100% onsite. This 12-month assignment centers on precise scheduling, approvals, and stakeholder communication.

The Executive Administrative Assistant supports senior leaders through organized meeting and event administration. You will prepare agendas, minutes, attendance information, audiovisual requirements, and briefing packages. The role also coordinates accommodations and required approvals while serving as a liaison across the Vice-President’s office.

• Arrange executive meetings, conferences, travel, and accommodations
• Prepare agendas, minutes, attendance, and briefing packages
• Coordinate audiovisual needs and required meeting approvals
• Liaise with staff, senior management, Board, and Executive Office
• Coordinate stakeholder communication and administrative requirements

• Two to six years of executive administrative or secretarial support
• Experience managing confidential records and approval documents
• Strong organization, prioritization, and deadline tracking abilities
• Excellent written and verbal communication skills
• Judgment and professionalism with senior leaders and external contacts

Apply meeting coordination, briefing preparation, and stakeholder liaison expertise to executive administration at the Oshawa onsite location.