Administrative Manager

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Job

Requisition :  Time Type:
Full time Employee Group:
Staff Job Category:
Administrative Support

Employment Type:

Permanent Department:
Faculty of Mathematics
- Dean of Mathematics Office
- Women in Math Hiring Range: $67,688.63 - $84,610.79

Reporting to the Associate Dean (AD), Equity, Diversity, Inclusion & Student Empowerment (EDI&SE), the Administrative Manager (AM) is responsible for the oversight and management of all administrative, financial and human resource and operational functions of the EDI&SE Office. The AM also leads the office’s outreach strategy and related projects and serves as a key liaison between the office and the Faculty of Mathematics community, building strong and collaborative relationships with internal and external stakeholders, and ensuring the EDI&SE strategic priorities and objectives are aligned and met.

• Supports the AD in overseeing administrative operations of the EDI&SE Office and advancing the office’s internal and external relationships
• Fosters and maintains positive working relationship within the office and across the Faculty of Mathematics
• Acts as a primary resource to university partners such as the Office of Equity, Diversity, Inclusion & Anti-Racism, Office of Indigenous Relations, Human Resources, Safety Office, Finance, Information Systems & Technology (IST), Procurement and Contact Services, Central Stores, and Plant Operations
• Provides confidential and strategic information, advice, and counsel to the AD, identifying urgent EDI&SE-related issues that require immediate attention, facilitating resolutions or escalating issues where necessary
• Maintains a strong knowledge base of university policies, procedures and guidelines, resources, and services, developing and fostering strong and collaborative working relationships with senior leadership and administration of the Faculty of Mathematics, serving as a resource to consult and advise on internal and external information

• Provides leadership and direction to administrative staff within the EDI&SE Office, fostering a welcoming work environment, establishing performance goals, driving team priorities, and ensuring effective communication across the office
• Supervises the Administrative Coordinator and manages recruitment and training of contract staff and co-op students within the office
• Provides admin support in organizing and scheduling meetings with internal and external stakeholders, ensuring prioritization based on urgency and strategic importance
• Contributes to the EDI&SE Office risk report
• Prepares annual progress reports for the EDI&SE Office, ensuring accurate and timely reporting of key initiatives and outcomes

• Provides confidential and strategic advice and problem‑solving support to the AD regarding the recruitment, hiring and retention of staff members
• Provides consultation on all HR issues related to staff, including the interpretation of university policies, procedures, guidelines, and employment standards, ensuring adherence and compliance within the office
• Serves as a liaison to Human Resources regarding all EDI&SE Office staffing and human resource support
• Oversees the development of staff position descriptions and reclassification…