Building Permit Coordinator II

Our team is highly skilled, passionate about our community, and we care. Let’s grow together. Who We Are In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes. The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area.

Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments;

urban design intensification; sustainability; community improvement; and, new employment within this time frame. The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position. We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community. Let’s grow together.

Technical Plans Review and Application Assessment Executes detailed plan examinations, prepares and issues status letters and building permits for minor projects (e.g., decks, sheds, small accessory structures), ensuring full compliance with Part 9 of the OBC and applicable law. Conducts advanced-level reviews of all types of building permit applications digitally and over the counter ensuring compliance with applicable law and submission standards, under the Ontario Building Code (OBC).

Leads the pre-screening process on the E-Portal, verifying application completeness and ensuring accuracy of applicant-submitted data in AMANDA; makes necessary modifications. Provides direction to applicants through AMANDA communications on the E-Portal regarding missing documentation, drawings, applicable law, and outstanding approvals. Leads the validation process for subdivision house applications, confirming completeness and verifying firebreak lot allocations. Confirms status and conditions of Site Plan Approval (SPA) at time of permit intake for ICI applications and ensures regulatory alignment with SPA conditions.

Reviews and verifies permit fees, calculates refundable deposits, and determines deposit requirements in alignment with municipal policies; ensures Development Charges are paid prior to permit issuance. Other duties as assigned. Document Management and Regulatory Compliance Provides expert guidance to applicants on inspection procedures, required inspections, and booking processes for mandatory building inspections. Ensures ongoing accuracy and…