Job Description & How to Apply Below
Job Summary
Under the direction of the Manager, Admissions, the incumbent will adjudicate applications to the university in accordance with institutional admissions policies and enrollment objectives. This includes interpreting admissions criteria, evaluating domestic and international transcripts, and reviewing supporting documentation to make fair and consistent decisions in a timely manner. The Admissions Officer is also responsible for conducting transfer credit evaluations for students who have completed courses at other postsecondary institutions, in consultation with the university’s academic units.
Responsibilities and Accountabilities
1. Application Adjudication
Evaluates applications for admission to the university from all applicant groups including Ontario secondary school applicants and graduates, out-of-province applicants, international applicants, mature applicants, transfer applicants, teacher education applicants, college-to-university transfer applicants, graduate studies applicants, and former Ontario Tech University students.
Works with faculties to ensure timely evaluation of transfer credits and makes necessary updates to the student record in the student information system (Banner) and other internal and external databases.
Considers submissions under the university’s special considerations policies and recommends a course of action to the Senior Admissions Officer.
Has a shared responsibility to evaluate the effectiveness of admissions processes and identify possible problems or concerns.
Provides solutions to complex admissions-related cases and understands when escalation is necessary.
Ensures enrollment of high-quality students and meets enrollment targets.
Prepares reports related to admission-specific issues and trends.
2. Internal and External Communication
Ensures applicants have fulfilled the conditions of their offer and provides advice to those who may be at risk of losing their offer of admission.
Provides admissions-related advice to prospective students, applicants, and other stakeholders using a variety of mediums (online meetings, phone calls, and email).
Communicates and builds relationships with internal stakeholders (academic advisors, other divisions within the Registrar’s office, faculty representatives, and other services or departments).
Participates in recruitment events including the Ontario Universities’ Fair (OUF) and Open Houses as the university’s admissions expert.
3. Maintenance of Systems and Processes
Implements, reviews, and maintains Banner processes (BDMS, letter generation, OUAC downloads, automatic emails) and ensures they achieve desired outcomes for admissions.
Participates in the annual audit of undergraduate admissions and transfer credit’s web presence in conjunction with the Office of the Registrar’s communications team and makes ad-hoc updates as required.
4. Supervision and Workflow Coordination
Acts as a mentor and guide for junior employees.
Provides direction and advice to the division’s Work Study students.
Required Skills
Strong interpersonal and communication skills.
Demonstrated initiative, excellent judgment, and attention to detail.
Superior organizational, multi-tasking and problem-solving skills.
Maintaining confidentiality and integrity are essential.
Proficiency in the use of Excel, Outlook, Work, and the Google suite of software.
Ability to adapt to changing priorities and projects.
Ability to work effectively and professionally with people at all levels both inside and outside of university, including secondary, non-secondary, or non-traditional learners.
Ability to maintain a high level of professionalism and respect for students, staff, and faculty.
Required Education
Completion of an undergraduate university degree is mandatory.
A combination of education and experience may be considered for this role.
Required Experience
A minimum of three years of experience working in the field of post‑secondary admissions, including significant background in domestic and international document evaluation.
Preference will be given to applicants with demonstrated admission adjudication experience in a post‑secondary…
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