Program Assistant - Limited Term

Program Assistant - Limited Term
Tracking Code: req
2237

Faculty/Department:
Co-op, Experiential Learning, and Career Development Office

Number of Positions: 1

Appointment Type:
Limited Term

Hours of Work: 35 hours per week

Salary Range:
Level 6
- Starting Salary, Step 1 $ 64,792

Posting Date:
August 25, 2026

Closing Date:
September 8, 2026 (11:59 pm EST)

Job Summary
The Program Assistant will provide administrative support, and contribute to strategies and processes that will further developcooperative education. Acting as a key liaison with the Academic Advisingdepartment, the Program Assistant will also advise and direct students on all program matters pertaining to the co‑op and internship program, as well as their academic program upon their return.

Responsibilities/accountabilities

Provide administrative support to co-op programming

Respond to general inquiries from students, faculty, staff, industry and community stakeholders

Facilitate submission of all work reports

Design surveys and facilitate coordination of meetings

Coordinate offsite employer and student placement visits

Program Promotion and Event Support

Assists with the creation and maintenance of promotional materials related to co-op

Market and promote student participation in employment related events such as job fairs and recruitment sessions

Participate in and support Open Houses and related institutional activities

Student Support

Provide guidance and support to students with regards to eligibility criteria for co‑op and internship programs, and providestrategies to ensure eligibility is met

Required Skills

Proficient in the use of MS Office applications such as MS PowerPoint, MS Excel, MS Word

Excellent communication and interpersonal skills, diplomacy and tact, professional and courteous

Attention to details, organization and good planning skills

Ability to work with integrity, independently and in team environment

Experience with event planning and promotional marketing is an asset

Excellent problem-solving skills

Required Knowledge

Expert knowledge and understanding of social media platforms

Required Education

Completion of a formal post-secondary program ofthree academic years

An equivalent combination of education and related experience may be considered

* Verification of Academic credentials may be required

Required Experience

Over 1 year and including 3 years

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website  and which may be amended from time‑to‑time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenizationand decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations,Metis, Inuit peoples, Indigenous peoples of North America, racialized persons,persons with disabilities, and those who identify as women and/or2

SLGBTQ+.All qualified candidates are encouraged to apply;however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’sAccessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location:

Oshawa, Ontario, Canada

Expected

Start Date:

8/31/2026

Expected End Date: 8/31/2028

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