Accounts Payable Clerk

Location: Whitby

We are looking for a dedicated Accounts Payable Clerk to join our team on a contract basis in Whitby, Ontario. This position offers an exciting opportunity to contribute to the smooth functioning of financial operations within a dynamic and collaborative environment. The role will initially require working in the office, transitioning to a hybrid schedule with three days in the office and two days remote after the initial period.

This is a short-term contract position, with potential for extension depending on organizational needs.

Responsibilities:

• Process and verify invoices, ensuring accuracy and proper coding according to purchase orders.

• Manage payment schedules, including weekly payment lists, utilizing Net Suite and Excel for tracking and reporting.

• Collaborate with logistics teams to reconcile discrepancies between invoices and purchase orders.

• Perform month-end tasks, including bank reconciliations, visa transaction reconciliations, and accruals.

• Communicate effectively with internal and external stakeholders to resolve payment and invoice-related issues.

• Ensure timely data entry and adherence to deadlines for financial processes.

• Generate and manipulate spreadsheets to support accounts payable operations.

• Work closely with third-party freight companies and warehouse teams to coordinate billing and payment processes.

• Follow standard operating procedures to maintain consistency and efficiency in financial operations.

• Support the controller and accounts receivable teams as needed to meet organizational goals.