Job Description & How to Apply Below
Department:
Finance
Reports To:
Director of Finance
Location:
207
Division Street, Cobourg, Ontario K9A 3P6
Position Summary The Procurement & Finance Coordinator is responsible for coordinating the Corporation's purchasing, fixed asset records, selected financial and administrative functions and assist with inventory control and fleet administration. Reporting to the Director of Finance, this position ensures procurement activities comply with corporate purchasing policies while maintaining accurate fixed asset and financial records that support the Corporation's electric and water operations.
This position serves as a key liaison between Finance and Operations and provides cross-functional support to the Finance Department, including accounts payable, capital asset administration, budgeting support, financial reporting, and other accounting functions as required.
Key Responsibilities Procurement & Purchasing Administer the Corporation's purchasing function in accordance with the Purchasing Policy and applicable legislation.
Obtain competitive quotations and prepare purchasing recommendations.
Prepare, issue, and maintain purchase orders.
Coordinate the procurement of goods and services for all departments.
Process receiving documentation and verify quantities and pricing.
Maintain vendor files and purchasing records.
Develop and maintain positive relationships with suppliers and contractors.
Monitor supplier performance and recommend process improvements.
Assist in the preparation and administration of service contracts and purchase agreements.
Inventory Management Maintain perpetual inventory records in Finance system for electric and water utility materials, transformers, electric meters, water meters, tools, and other operational supplies.
Process inventory receipts, issues, transfers, adjustments, and returns.
Record all inventory transactions in Microsoft Dynamics GP (Great Plains).
Ensure perpetual inventory balances reconcile to the General Ledger.
Complete monthly inventory reconciliations and sub-ledger balancing.
Coordinate annual and periodic physical inventory counts.
Investigate and resolve inventory discrepancies.
Monitor inventory levels and recommend reorder quantities.
Coordinate the issuance of materials to work orders and capital projects.
Prepare inventory reports and analysis for management.
Fixed Assets & Capital Projects Maintain the Corporation's Fixed Asset Register.
Record additions, disposals, transfers, and retirements of capital assets.
Coordinate capital asset tagging and inventory verification.
Assist with tracking capital expenditures and work-in-progress projects.
Support monthly and annual capital asset reporting.
Update records additions, disposals, transfers, depreciation and retirement of capital assets.
Assist with year-end audit schedules related to capital assets
Finance & Accounting Provide backup support for Accounts Payable processing.
Review invoices for coding accuracy and compliance with purchasing policies.
Match purchase orders, receiving documents, and supplier invoices.
Prepare journal entries and account reconciliations including inventory related sub-ledgers.
Assist with budget preparation by obtaining annual pricing and updating operating budgets.
Monitor departmental purchasing budgets and prepare variance reports.
Support internal control documentation and continuous process improvements.
Assist with Ontario energy Board’s regulatory (RRR) reporting.
Prepare ad hoc financial analyses and reports for management
Fleet Administration Coordinate annual vehicle licensing, licence plate renewals, and registrations with the Ministry of Transportation Ontario (MTO).
Maintain fleet registration records and ensure all vehicle licences, permits, inspections, and regulatory requirements remain current.
Coordinate preventative maintenance, repairs, inspections, and warranty work for corporate fleet.
Maintain fleet inventory and vehicle records.
Monitor fuel consumption and prepare monthly fleet utilization and operating cost reports.
Assist with fleet replacement planning, budgeting, and vehicle procurement.
Maintain maintenance history, warranty…
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