Executive Assistant

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Primary Category Page:
Staff and Management
Division:
Alumni Affairs and Development
Department:
Office of the AVP Advancement
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural
General Purpose
This position is an opportunity to join a highly collaborative and results-focused team of passionate fundraising professionals in Alumni Affairs and Development at one of Canada’s leading comprehensive research-intensive universities.
Alumni Affairs & Development (AA&D)’s purpose is to maximize philanthropic support for the University of Guelph’s mission of creating unique solutions for the challenges facing our world. We achieve this purpose by building the kind of deep and sustained relationships with our donors, alumni and friends that increase awareness of, engagement with, and investment in the University of Guelph’s work. As a member of this campus-wide team, the Executive Assistant epitomizes the department’s shared values of respect, empowerment, integrity, appreciation, and forward focus.
The University of Guelph is currently planning to launch its first fundraising campaign since 2014. The campaign aims to expand on the University’s recent fundraising growth so that AA&D becomes a team that consistently raises $75 million a year by 2030. By aligning donor passions with the university's ambitious goals, the campaign will boost revenue, elevate the university's global profile, deepen donor relationships, and create a highly developed culture of philanthropy across the University community.

Institutional leaders and volunteers will be highly engaged in advocating for the university's global impact and the vital role of philanthropy in achieving this vision.
Reporting to the Associate Vice-President (Alumni Advancement), the Executive Assistant plays an integral role in supporting the administrative and fundraising efficiency of Associate Vice-President (AVP)’s office. The Executive Assistant is responsible to enhance and expand the alumni donor base of the University by supporting personal meetings between senior-level donors and prospective donors for the AVP, the Directors Major & Principal Gift Advancement as well as other senior university executive members, board members and executive-level volunteer leaders.

They are personally accountable for the management of the advancement activities of the AVP and the Associate Director, Alumni Advancement (AD).
Duties and Responsibilities   A major responsibility of the incumbent is to appropriately position the AVP (and up to two additional senior roles) to pursue the business of the Office and for the activities of any particular day. This involves being cognizant of the priorities and mandate of the AVP. The incumbent assumes an  institutional history  role in preparing the AVP and Directors.

To be successful, the incumbent must be able to make decisions and act with executive authority when necessary.
Working with other senior staff and AA&D, the incumbent ensures the advancement activities of the AVP and Directors proceed in a coordinated, integrated and efficient manner. This requires excellent working relationships and communications with colleagues, alumni and donors, knowledge of the strategic directions of the university, ability to recognize opportunities for collaboration & coordination. The incumbent develops and implements plans of action to make contacts, placing the AVP and Directors in optimal positions for securing support for the University.

When appropriate, the incumbent also plans, coordinates and executes special events to the highest professional standards.
The…