Manager, Facilities; Muskoka)

ABOUT US

Help Bring Back the Joy of Childhood

Since 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario, in local communities, and at our medically supported overnight camps, offering year-round experiences that provide life-changing moments of joy, connection, and resilience.

Today, over 40,000 kids in Ontario face serious illness, many without access to the psychosocial support they urgently need. That’s why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. We’re building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors.

Help us give back the joy of childhood to every kid with serious illness who needs it most.

Campfire Circle is currently seeking a Manager, Facilities at our Muskoka location. As a member of the Campfire Circle Sites & Facilities Department, the Manager, Facilities ensures the year-round camp facility is in quality condition, safely operated and maintained as such, in order to maximize their effective use by campers, renters, staff and volunteers involved in the organization’s programs and services.

The Manager, Facilities manages a team of Seasonal Facilities Staff, and reports to the Director, Site & Outdoor Centre.

The key accountabilities of the role are:

• Documentation, Planning & Reporting:
• Support management with the development, implementation and tracking of the annual Sites Business Plan, including site and staffing plans and capital budgets.
• Responsible for the tracking and development of the site’s water and septic system records and annual reports in accordance with the Ministry of the Environment as well as all regulatory compliance, legislation and accreditation standards of governing and regulatory bodies.
• Manage documentation for equipment, inventories, manuals, warranties, financial documents, and maintain records in Worx Hub, Blackbaud, and other systems.
• Maintenance:
• Oversee site maintenance utilizing preventative and predictive maintenance tools and tracking.
• Manage and ensure timely completion of maintenance tasks.
• Conducts pre- and post-program site inspections and documents the results and follow up.
• Perform hands‑on maintenance and housekeeping duties as required.
• People Management:
• Oversee workload, priorities, and resources to achieve department strategic planning and annual key initiatives while supporting team effectiveness and work‑life balance
• Lead, coach, and develop staff through regular feedback, performance conversations, and targeted learning and development plans
• Foster a positive, inclusive, collaborative and engaged team culture that prioritizes well‑being and psychological safety
• Supports the vetting of new vendors and the procurement of equipment and supplies.
• Develop and maintain positive relationships with suppliers and service providers.
• Coordinate and oversee vendor visits and on‑site work.
• Manages documentation with respect to supplier and vendor relationships including estimates, purchase orders, work orders, Worx Hub entries and "declarations of goods received" records.
• Outdoor Centre, Program, and Events Support:
• Collaborate with the Director, Outdoor Centre & Sites and the Director, Overnight Programs on a regular basis to ensure preparation of facilities for programming needs.
• Facilitate continuous feedback between overnight camp management and site team.
• Assists management in creating and maintaining positive…