Administrative Assistant

Job Title: Administrative Assistant

Company: Guardian Angels Senior Services

Location: Riverview Landing - Otsego, MN

Salary Range: $19.15 - $23.50 (Based on Experience)

Job : 3154

• Monday - Friday
• 8:00 AM - 4:30 PM

The Administrative Assistant serves as the first contact for families and visitors into the facility. Provide a friendly and functional reception area and provides administrative assistance and support to all departments. Assists with day‑to‑day operations of the Business Office. Responsible for work supplies and tools to ensure that resources are used wisely. Supports and implements all safety practices. Services are provided in accordance with the mission of Guardian Angels.

• Performs main receptionist, office and bookkeeping duties.
• Provide administrative support to the respective departments.
• Serve as point of first contact for prospective residents, family members and visitors.
• Maintains inventory of office supplies and orders supplies as needed.
• Maintains and coordinates all scheduling of facility multi‑use rooms.
• Assists residents in filling out maintenance work requests.
• Maintains general store inventory and assists residents with purchase from store.
• May collect inquiry information from prospective clients and direct such information to Community Outreach/ Administrative Associate or Administrator.
• Maintains and update brochures for the facility, including inquiry mailing.
• Maintains a current file system of resident records (current and discharged) in a professional & confidential manner.
• Maintain and update the facility directory and entry system a regular basis.
• Prepare various forms, letters and mailings as directed.
• Maintenance of employee & resident meal ticket sales and receipts. Generates monthly dietary revenue spreadsheet.
• Generate bi‑weekly census report for Corporate Accounting Office.
• Maintains the facility master form file both in hard copy and in electronic format.
• Updates emergency information for department heads.
• Maintain Key Inventory.
• Assists with maintaining Arial System by ordering supplies and communication with tech support. Maintaining user manuals and procedures.
• To assist in providing a dignified, respectful, resident‑centered environment for residents.
• Follows universal precautions, facility infection control guidelines, sanitation and safety standards of practice in all work and activities.
• All duties will be performed in accordance with current standards, guidelines, state and federal regulations.
• Follows emergency procedures according to policy.
• Attends in‑services and training sessions as required.
• Uphold confidential information as required by Guardian Angels policy and procedure and as related to HIPAA.
• Uphold the mission, vision, and values of Guardian Angels.
• Performs all other duties as assigned.

• High School Diploma or equivalent required.
• 1 to 3 years prior office experience required.
• Must have multi‑line telephone/switchboard experience.
• Must have computer skills including word processing, spreadsheets, databases, and various accounting applications.
• Excellent verbal and written (read, write) communication skills.
• Must have the ability to multi‑task, organize and prioritize daily duties.
• Ability to maintain confidentiality at all times.
• Maintains good attendance and punctuality.

• Competitive wages with credit for experience.
• Medical, Dental, Vision.
• Health Savings Account (HSA) - 3:1 Employer Match.
• 403(b) Retirement Plan with Employer Match.
• Employer Paid Short‑Term Disability.
• Employer Paid Life Insurance.
• Pet Insurance.
• Paid Time Off/ESST.
• 11 Holidays.
• $1,000 Referral Bonus.
• Employee Support Program (EMPOWER).
• Free Gym Membership – Club GA & Gym 365 Locations.
• All benefits are subject to the eligibility requirements of each benefit plan.

Guardian Angels provides exceptional health care, housing and supportive services to seniors and their families in the spirit of Christ's love.

Guardian Angels Senior Services is a trusted provider committed to the well-being of seniors through a range of specialized offerings. With a focus on personalized care, our dedicated team ensures that individual needs and preferences are met with compassion and expertise. We serve more than 3,000 individuals and their families each year in the communities of Albertville, Becker, Elk River, Otsego and Zimmerman.

We are blessed with a dedicated, compassionate staff of approximately 500, as well as hundreds of volunteers, members of the Friends of GA and loyal donors.

EEO/AA