Accounts Payable Clerk

Job Title:

Accounts Payable Clerk

Company:
Taggart Realty Management

Reports to:

Accounting Manager

Salary Range: $50,000 - $65,000

Location:

225 Metcalfe Street, Suite 708, Ottawa ON

At Taggart Realty Management, we believe in building more than just properties—we build communities. As part of the Taggart Group and managing a 3-million-square-foot portfolio, we specialize in acquiring, developing, leasing, and managing retail, residential, office, and commercial properties, both in-house and with third-party partners.

We’re continually growing through strategic development and acquisition resulting in a variety of opportunities for those looking to get hands‑on experience and build a lasting career. At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

In this hands‑on role, the Accounts Payable (AP) Clerk processes AP in a timely and accurate manner, in accordance with company policies and internal controls and maintains financial records. The AP Clerk plays a key role in ensuring that documented process and controls are followed.

• Stamp, match, code, verify and post various invoices (vendors, utilities, contracts, etc.), and maintain accurate records in accordance with company practices and policies.
• Prepare monthly vendor reconciliations, including revision and investigation of issues and discrepancies.
• Prepare monthly credit card reconciliations.
• Prepare and process intercompany recharges and shareholders’ distributions.
• Process employee expenses including mileage claims monthly, ensure accuracy and integrity of information and follow up with staff regarding documentation and approvals.
• Prepare, print and process cheque runs including mailing printed cheques.
• Liaise with suppliers regarding outstanding invoices and payments, identify and report issues to Accounting Manager, and maintain accurate records to reflect status of payments.
• Liaise with Operations team regarding invoices and payments, verify accuracy of information and follow up regarding discrepancies and approvals.
• Respond to stakeholder enquiries in a professional and timely manner.
• Maintain vendor master file, facilitate credit applications, EFT payments and transfers, and assist Property Accountants, where needed.
• Support the planned internal implementation of the new procure to pay (P2P) system in collaboration with the other AP Clerk.
• Provide coverage for the other AP Clerk during vacation or leave, ensuring continuity of AP operations.
• With respect to the above duties, ensure established process and policy is adhered to, reporting any discrepancies to the Accounting Manager.
• Other duties as required.

• Post-Secondary education in Accounting or Finance is a strong asset.
• Two to Four years’ relevant work experience.
• Strong ability to prioritize and handle multiple tasks simultaneously.
• Ability to meet deadlines and perform tasks in a consistent manner.
• Strong attention to detail and organizational skills.
• Ability to analyze situations and issues and develop workable solutions.
• Proficient use of various office-based software, including Microsoft Office.
• Experience using Yardi Voyager would be an asset.
• Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.

• Providing service to several groups and stakeholders, working under many simultaneous deadlines.
• Sitting or standing for long periods of time at workstation.
• Focus and concentration on repetitive tasks is required.
• Manual dexterity required to use desktop computer and peripherals.
• This role may require overtime during month and year end financial periods.

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.

In accordance…