Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the efficient and accurate processing of the Firm’s accounts payable function, ensuring compliance with internal policies, financial controls, and regulatory requirements. This role works closely with lawyers, administrative staff, vendors, and management to ensure timely payment of invoices, accurate expense reporting, and effective financial record keeping.

• Review, verify, and process vendor invoices and employee expenses for payment in a timely and accurate manner.
• Match invoices to supporting documentation and obtain required approvals in accordance with Firm policies.
• Monitor invoice coding and allocation to appropriate general ledger accounts, departments, and matters.
• Prepare and process electronic funds transfers (EFTs), wire payments, cheques, and credit card reconciliations.
• Maintain vendor files and ensure vendor information is current and accurate.
• Respond to vendor inquiries and resolve invoice discrepancies promptly.
• Monitor accounts payable aging and follow up on outstanding items as required.
• Process recurring and monthly payments, including leases, software subscriptions, insurance premiums, and professional memberships.

• Postsecondary diploma or degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 3-5 years of accounts payable or accounting experience.
• Experience in a professional services or law firm environment is preferred.
• Experience with Aderant or similar legal accounting systems is considered an asset.

• Strong understanding of accounts payable processes, financial controls, and accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills; ability to prioritize workload and meet deadlines.
• Excellent verbal and written communication skills.
• High degree of professionalism, discretion, and confidentiality.