Property Accounts Administrator

Property Accounts Administrator (Ottawa)

Full Time Non Management Ottawa, ON, CA

7 days ago Requisition

Salary Range: $55,000.00 To $65,000.00 Annually

We’re looking for a detail-oriented financial professional to support the accounts payable and accounts receivable functions across our property portfolio. You’ll play a key role in tenant billings, collections, invoice processing, and financial reporting while working closely with Property Management, Operations, and Accounting teams.

You thrive in a fast-paced environment, bring strong attention to detail, and take pride in keeping financial processes accurate, timely, organized, and running smoothly.

Accounts Payable & Purchase Orders

• Maintain Purchase Order list and tenant chargeback invoice register
• Process, reconcile and code supplier invoices, and submit for management approval and payment
• Respond to accounts payable inquiries from vendors and resolve discrepancies promptly

Accounts Receivable

• Manage tenant accounts receivables, oversee rent and payment collections, and follow up on arrears as required
• Prepare tenant invoices for rent, chargebacks, metered utilities, percentage rent, and other recoverable costs in accordance with monthly and year-end deadlines
• Review and update AR notes in Yardi weekly to ensure system-generated reports are accurate
• Manage rent deposit cheques and report deposits to Accounting
• Investigate and resolve occupancy cost discrepancies, escalations, and billing disputes, submitting adjustments for approval
• Address accounting inquiries from tenants in collaboration with Tenant Services
• Prepare monthly and year-end operating cost accruals, operating budget support schedules, and budget-to-variance reports
• Analyze and reconcile general ledger accounts in collaboration with accounting and property management
• Assist with monthly rent roll reconciliations to ensure accurate tenant billings

Administrative Support

• Assist with year-end recovery documentation
• Support the Property Management and Operations team with financial administrative tasks and effective communication
• Provide support to operations team in financial reviews and preparation of various documentation

Education & Experience Requirements

• Post-secondary education in Accounting, Finance, Business Administration, or a related field, required
• Experience in accounts payable and/or accounts receivable; new graduates are encouraged to apply
• Proficiency with Microsoft Office Suites, including Word, Excel PowerPoint, Outlook, and Share Point

What We’re Looking For

• A detail-oriented and organized individual with a strong interest in accounting and financial operations
• Someone who takes ownership of tasks, follows through on deadlines, and maintains a high level of accuracy
• A problem-solver who is comfortable investigating discrepancies and proposing solutions
• A collaborative team player who communicates clearly and works across various departments
• Able to work effectively both independently and as part of a collaborative team
• Base salary: $55,000 - $65,000 CAD per year, based on experience and qualifications
• Eligibility for discretionary annual performance bonus linked to individual, team, and company goals
• Pension matching program to support your long-term financial security
• Professional development and membership dues coverage
• This role is for an existing vacant position

About Us

Celebrating 25 years of growth, Crown is a leading real estate investment and management firm shaping the future of office spaces across Toronto, the GTA, and Ottawa. With over 10 million square feet under management and more than $3 billion in assets, we’re known for pairing smart investments with operational excellence, and for empowering our team to make a real impact every day.

Our customer‑first mindset means fast decision‑making, strong relationships, and a hands‑on approach that values initiative and fresh ideas.

Proudly recognized as one of Canada’s Top Small & Medium Employers, Greater Toronto’s Top Employers, and Canada’s Greenest Employers, Crown is committed to building exceptional workplaces in every sense.…