Payroll Coordinator

CPCS | Advisors to infrastructure leaders

Title: Payroll Coordinator

Status: Replacement full-time and permanent

Location: Ottawa preferred or elsewhere in Canada

Travel: Occasional, as required

Annual salary range: CA $ 60,000 – 68,000

At CPCS, we’re collaborative, fun, and deeply dedicated advisors that are shaping the development of infrastructure because the world depends on good infrastructure to function. And good infrastructure can look like this:

• Connecting people to family, work, healthcare, education, and more through safe, and reliable transit.
• Creating access to clean sources of energy in countries where access is not commonplace, opening opportunities for the use of healthcare and education technologies.
• Making better use of existing transport infrastructure through policy or regulatory solutions to reduce congestion.

Our mission is exactly this:
Finding the better solution to any given transportation, energy, and infrastructure challenge or opportunity that ultimately affects peoples’ day-to-day lives. Our purpose is clear:
Better infrastructure solutions = Better lives. By joining a global employee-owned management consulting firm, you’ll tackle big challenges that shape economies and communities worldwide.

Headquartered in Canada with offices around the world, our 200+ CPCSers have completed over 1,800 projects in 120 countries. If you thrive on intellectual curiosity, problem-solving, and collaboration, you’ll find your place at CPCS.

To get a feel for what it’s like to join our international team, visit our Careers page, consult our Glassdoor and discover our core beliefs. You can also check our magazine.

You’ll own end-to-end global payroll, ensuring everyone is paid accurately and on time, wherever they work in the world.

From Canadian and U.S. payroll to international jurisdictions, you’ll manage the full cycle of processing, compliance, reconciliation, and reporting, while acting as a trusted advisor on all things payroll. You’ll also lend your expertise to related accounting and accounts payable activities, helping keep our global finance operations running smoothly.

• Process end-to-end global payroll on a semi-monthly and monthly basis, including calculating wages, deductions, and tax with holdings—and ensure all earnings, deductions, and statutory remittances are accurate and filed on time.
• Process Canadian and international payrolls, working with local payroll providers in foreign jurisdictions in accordance with local regulations and company policies.
• Maintain payroll records and data integrity within payroll systems, and coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates.
• Ensure compliance and registration with federal, provincial, state, and other jurisdictional payroll legislation.
• Prepare and reconcile statutory filings (CRA, IRS, and relevant state agencies) and manage year-end processes, including T4, RL-1, W-2, and related filings.
• Support internal and external audits by providing payroll documentation and analysis, and assist with financial audits as required.
• Administer employee benefits deductions, reconcile benefit invoices with vendors, and ensure accurate processing of employer retirement plan matching contributions (e.g., RRSP/401(k)).
• Perform regular payroll reconciliations, resolve discrepancies, process, record, and reconcile payroll transactions and accruals in the accounting system.
• Maintain accurate financial records, including journal entries, general ledger entries, and account reconciliation.
• Assist with month-end and year-end closing, including payroll accruals and variance analysis.
• Maintain strong internal controls and identify opportunities for process improvements.
• Respond to employee payroll inquiries professionally and provide guidance on payroll-related matters, including deductions, taxation, and benefit impacts.
• Act as a trusted advisor, sharing payroll insights across the organization and leading ad hoc cross-functional payroll projects.
• Collaborate with internal teams and external partners to resolve inquiries and support efficient financial operations.
• Provide…