Finance Specialist (TFT 1.0 FTE

Position Information

Posting Number: ROM
26-208E
Title: Finance Specialist (TFT 1.0 FTE)
Position Status: Temporary Full-time
Contract End Date: 12/31/2026
FTE: 1.0
Job Schedule: Days
Department: Finance
Union: CUPE Local 942
Site: Royal Ottawa Mental Health Centre
Number of Vacancies: 1

As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

The Finance Specialist is responsible for the timely and accurate processing of bi-weekly payroll across multiple affiliated organizations within The Royal Ottawa Health Care Group.

• Process bi-weekly payroll and generate and distribute payroll outputs.
• Action HR-related payroll transactions.
• Ensure accurate application of collective agreements and organizational policies.
• Calculate and process payments.
• Audit payroll data to ensure accuracy and compliance with legislation and internal policies.
• Maintain payroll documentation and complete required external reporting (e.g., Service Canada forms).
• Maintain records for employee benefit payments, including prepayments and arrears, and prepare related reconciliations and agreements.
• Complete pension documentation and audit contributions for accuracy.
• Prepare benefit billings, remittances to insurers, and annual benefit estimates for employees on leave or retirees.
• Reconcile payroll-related general ledger accounts and analyze variances.
• Prepare and enter monthly journal entries, accruals, invoice reallocations, and adjustments.
• Process payroll remittances and invoices for payment.
• Maintain internal finance resources and ensure availability of required payroll forms and supplies

• OSSD(or equivalent) completed plus 2 year of community college diploma with an accounting major or equivalent education and experience.
• We require a minimum of 2 years of payroll experience, with a preference for 3 years.
• Payroll Compliance Practitioner Certification mandatory.
• Knowledge of government legislation pertaining to payroll
• Experience with year-end processes and pension reconciliations
• Experience with payroll/time management systems
• Good office administration and organizational skills
• Excellent communication and customer service skills
• Proficient in Microsoft Office programs and other industry software packages
• Typing speed 35 net words per minute minimum
• Flexible with the ability to work under pressure and meet deadlines
• Ability to be discreet and maintain confidentiality
• Ability to work independently without close supervision

English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset

36.34 to 39.18 per hour

• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.