Finance Specialist - Accounts Payable (TFT 1.0 FTE

Position Information

• Posting Number: ROM
  26-213E
• Title:
  
  Finance Specialist - Accounts Payable (TFT 1.0 FTE)
• Position Status:
  Temporary Full-time
• Contract End Date: 10/29/2027
• FTE: 1.0
• Job Schedule:
  
  Days
• Department:
  Finance
• Union: CUPE Local 942
• Site:
  Royal Ottawa Mental Health Centre
• Number of Vacancies: 1

As one of Canada's foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education.

To process accounts payable related transactions in both Canadian and US dollars for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Atlas Institute for Veterans and Families, and the Royal Ottawa Foundation for Mental Health in a timely and accurate manner.

• Process accounts payable transactions for suppliers and employees in Canadian and U.S. dollars, including invoices, purchase orders, expense claims, leases, petty cash, credit card payments, and specialized vendor invoices.
• Ensure accurate vendor and payment administration by maintaining vendor records, monitoring payment terms, processing statutory deductions, and reconciling supplier statements.
• Review, verify, and enter invoices into the computerized accounting system, ensuring appropriate approvals, coding, taxation, account allocation, and compliance with organizational policies and CRA requirements.
• Prepare and process payments through cheques and electronic funds transfers (EFTs), including payment verification, documentation, approvals, and distribution.
• Administer employee reimbursement and tax-related processes, including tracking mileage reimbursements and preparing T2200 documentation.
• Perform month-end accounting activities, including accruals, journal entries, pharmacy usage reporting, general ledger uploads, and related reconciliations.
• Maintain accounts payable records and filing systems, including authorized signatures, archived financial documents, cheque records, and retrieval of documentation for audits and operational requests.
• Manage departmental mail and document distribution, including incoming mail, courier deliveries, faxes, and routing correspondence to appropriate departments and staff.
• Provide financial and administrative support by assisting with audits, grant reporting, payroll data entry, fixed asset records, inventory counts, cashier functions, and responding to internal and external inquiries.
• Work in a manner that is in compliance with staff and patient/clients safety practices, policies and procedures of the ROHCG.
• Ensures a work environment that is conducive to The Royal's Anti-Racism, Harassment & Discrimination Free Workplace Policy.
• Other duties as assigned

• OSSD(or equivalent) completed plus 2 year of community college diploma with an accounting major or equivalent education and experience.
• 2 years accounting experience in a computerized general accounting environment
• Good office administration and organizational skills
• Excellent communication, customer service skills, and interpersonal skills
• Proficient in Microsoft Office programs and other industry software packages
• Typing speed 35 net words per minute minimum
• Flexible with the ability to work under pressure and meet deadlines
• Ability to be discreet and maintain confidentiality
• Ability to work independently without close supervision

• English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset

Salary Range: 33.82 to 37.11 per hour

• All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
• The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
• All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.
• The Royal Ottawa Health Care Group is committed to equity and inclusion in the workplace. Our commitment is rooted in the belief that a diverse workforce enhances the quality of care and organizational strength. We encourage applications from members of equity-deserving communities and welcome individuals from all backgrounds. Upon request, accommodations due to disability are available throughout the recruitment process.