Document Control Clerk

The Document Control Clerk is responsible for managing, tracking, distributing, and organizing project documentation throughout the lifecycle of construction projects. This role ensures all project teams have accurate, current information and that documents are stored and maintained in compliance with company procedures and industry standards.

• Receive, log, and distribute incoming and outgoing project documents including drawings, specifications, submittals, and correspondence.
• Maintain accurate and organized digital document filing systems.
• Ensure all documents follow established naming conventions and version control processes.
• Track document revisions and ensure that only the latest versions are being used on-site and in project databases.
• Upload and manage documents in construction management platforms (i.e. BIM 360, SharePoint).
• Support preparation of project binders, turnover packages, and closeout documentation.
• Perform periodic audits of document libraries to ensure accuracy and completeness.
• Prepare reports, logs, transmittals, and meeting materials as required.

• Post Secondary education in complimentary field (i.e. Office/Business Administration, Records and Information Management, Construction or Engineering Technology, Quality Management, Project Administration)
• 3+ years of document control experience in construction or engineering
• Familiarity with construction documents, terminology, and workflows
• Ability to manage multiple priorities, meet tight deadlines and work under pressure
• Experienced in wide range of digital tools including AI, intranets, and Office Suite
• Attention to detail

Chandos is an equal opportunity employer and we are committed to a diverse, equitable, and inclusive culture and this includes our recruitment and hiring process.

We recognize that our differences are our greatest strengths. We uncover talent. We nurture talent. And then we give people the tools they need to use their talent to create a positive impact.

• We are 100% employee owned. Every person who works for Chandos can become an owner. There is only one class of units at Chandos, because we believe everyone should be treated equal. We talk about being an entrepreneurial-minded organization and you can be sure we mean it!
• Competitive wages
• Well rounded employer paid benefits program including health, dental, vision care and employee assistance program
• RRSP matching program to aid and prepare employees for long-term financial security
• Educational assistance for employees who wish to pursue job-performance enhancing education
• Recognition and annual salary reviews program
• Leadership conferences that allow employees to connect and collaborate
• Regular company-wide engagement opportunities

Chandos only accepts applications through our portal from individuals. All resumes and applications submitted by an agency or consulting firm will be disqualified from our recruitment process.