Financial​/Office Admin Assistant

Position Description

We are looking for a Financial / Office Administrative Assistant to manage our day to day office tasks. The resource must have the ability to perform multiple administrative and financial tasks as well as some ad‑hoc tasks that go beyond your day to day duties. You must be comfortable with interacting with clients directly and have strong communication skills.

• Various ad‑hoc administrative tasks
• Reconciling daily bank transactions
• Managing employee time sheets
• Generating and managing monthly customer invoices
• Maintaining organized filing structure of vendor invoices
• Monthly vendor statement reconciliation and invoice follow‑ups
• Invoice review and entry into accounting system
• Other responsibilities include, but are not limited to participating in special projects, liaising with key stakeholders or ad‑hoc analyses/projects as assigned

• Post‑Secondary Education in Accounting or Finance is considered an asset

• Strong knowledge of accounting practices, policies and procedures
• Strong analytical and Quick Books online skills (essential)
• Excellent team player capable of working both independently and in team environment
• Detail oriented and able to meet tight deadlines
• Strong organizational skills
• Demonstrated time management skills, ability to prioritize and manage conflicting demands
• Can build positive working relationships both inside and outside of the finance team
• Knowledge of SEO tools and concepts such as Google Analytics, Google Keyword Search Console would be considered an asset
• Must reference Job n in your cover letter in order for the application to be considered