Administrative Assistant Job Ottawa area,Arnprior Ontario Canada,Administrative/Clerical

Location: Arnprior

TOGETHER, WE SAVE LIVES

Reporting to the Director of Operations, the Operations Administrative Coordinator is responsible for day-to-day support services to the location along with its associates up to and including working within the ERP system, administrative and facility duties to support the business.

Administration/Facilities

Completes various tasks within the ERP system (AX Dynamics) for production, including the creation of production orders, which requires working closely with Customer Care and the Production Supervisors.

Supports the human resources department with the administration and tracking of employee training, new hire on-boarding, filing and other administrative tasks.

Supports various departments with data entry, mailings, audits & reconciliations, along with other administrative tasks.

Coordinates the Joint Health & Safety Committee program which involves scheduling meetings, preparing & distributing minutes.

Greets visitors to the organization, ensures visitor log is completed and assigns visitor badges and tracks their return.

Responds to incoming telephone calls, ensuring they are answered promptly and directed to appropriate person in a professional manner.

Maintains company phone list, meeting room calendars and mail slots.

Maintains and replenishes stock of office/kitchen supplies, including completing purchase requisitions; maintains tidiness of photocopy area and meeting rooms; ensures coffee is available in office for staff/visitors.

Occasionally organizes catering requirement along with picking-up various items in the local community as required.

Maintains respectful communication with co-workers and supervisory staff

Follows company’s ISO Quality Policy and understands the impact of this position on the competitiveness and performance of the company.

Performs other duties as assigned.

EDUCATION & QUALIFICATIONS

Office Administration certificate or equivalent

2 plus years office administrative experience in a similar role

Strong Verbal and written communication skills, pro-active, with good organizational and prioritizing skills.

Intermediate level in Microsoft applications;
Word, Excel, Power Point, Outlook, with strong keyboarding skills.

Demonstrated ability to learn other software programs.

Experience with AX Dynamics or other ERP systems considered an asset.