Executive Assistant - Office Honourable Senator Farah Mohamed

About The Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes, and conduct interparliamentary diplomacy.

Job : 241671-67
Classification: EA: $80,973 - $102,456
Job Type: Indeterminate (Full-time)
Location: Ottawa, Ontario, Canada
Closing date: Sunday, July 12, 2026

Provide high‑level executive support to Senator Farah Mohamed, an independent member of the Senate appointed in 2025. In this role you will support the Senator’s parliamentary and public responsibilities and ensure the efficient operation of her office.

• Manage the Senator’s calendar, travel arrangements, itineraries, and expenses.
• Prioritize daily workflows, and prepare briefing materials and agendas.
• Oversee inboxes, invitations, and meeting requests.
• Maintain organized filing systems, databases, and contact lists.
• Track deadlines, approvals, and office administration tasks.

• Facilitate daily operations and logistics for meetings and events.
• Liaise with internal and external offices regarding scheduling.
• Ensure materials and documents are accurate and produced on time.
• Support onboarding and coordination of interns, students, and visitors.
• Maintain organized systems and administrative processes.

• Monitor parliamentary calendars and committee meeting schedules.
• Handle confidential and sensitive information with high discretion and judgment.
• Identify priority issues requiring immediate escalation.
• Support office priorities in maintaining professional relationships with constituents and stakeholders.

• Draft routine correspondence and administrative communications.
• Coordinate with office team regarding media and stakeholder scheduling.
• Ensure all materials align with office standards.

• Post‑secondary education in business administration, office administration, communications, or an equivalent combination of education and experience.
• Experience providing executive support in a professional office environment, including drafting correspondence, preparing briefing materials, organizing meetings, maintaining records and filing systems, supporting event coordination, managing logistics, and assisting with budget tracking.
• Exceptional multitasking, time‑management, and anticipation skills in a fast‑paced environment.
• Proven ability to manage complex calendars and travel arrangements.
• Strong written and verbal communication skills with a professional, diplomatic approach.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to work with internal administrative systems (Unit4 preferred).
• Ability to handle confidential and sensitive information with discretion and professionalism.
• In‑depth understanding of parliamentary environments and sensitivity to political context.
• English is essential; bilingualism is considered a strong asset.
• Experience with digital communication platforms and content management tools is considered an asset.

• Integrity
• Respect
• Service
• Action Management
• Adaptability
• Communication
• Dependability
• Judgment
• Teamwork and Cooperation

The general public. This is an indeterminate full‑time position in the office of Senator Farah Mohamed. “Indeterminate” refers to an employment contract with no specified end date.

• Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier‑free hiring process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.