Legal Assistant

Responsibilities

• Edit, format, draft and revise agreements, letters, memos, reports, forms, labels and other printed material.
• Maintain lawyers’ calendars, including coordinating travel arrangements and tracking deadlines.
• Manage and coordinate client meetings, conference calls, and related events.
• Provide general administrative assistance: respond to client inquiries, receive incoming mail, handle courier requests, and maintain client file lists.
• Maintain an efficient document and file management system and keep systems up to date.
• Prepare and submit expense reports and docket entries.
• Open and close client/matter files.
• Scan and/or convert documents to PDF.
• Assist with billing support for a group of lawyers.
• Perform related duties as assigned and assist others as required.

• 2–3 years of experience in a Legal Assistant position, preferably with Business Law—Corporate or Commercial experience.
• Diploma from a Legal Assistant, Law Clerk or Paralegal program is considered an asset.
• Ability to prioritize, meet deadlines, and adapt to rapidly changing priorities.
• Strong organizational skills and the ability to take initiative and work independently.
• Excellent written and verbal communication skills in English; proficiency in French is an asset.
• Proficiency with Windows and Microsoft 365 and document management systems.
• Excellent attention to detail and proofreading skills.
• Experience with styles and document formatting.
• Excellent interpersonal skills and ability to communicate effectively with clients.
• Ability to take initiative when appropriate.

• Hybrid work environment with four days a week in the Ottawa office.
• Retirement savings plan with employer contribution.
• Benefit premiums paid by the firm.
• Telemedicine services.
• Flexible health and wellness allowance covering more than gym memberships.
• Training and development programs based on interests and needs.

Salary range: $48,000 – $59,300 (Ottawa). Salary will be discussed and negotiated during interview.