Administrative assistant

Work Term:

Permanent.

Work Language:

English.

Hours:

37.5 to 44 hours per week.

Education:

Bachelor's degree.

Experience:

5 years or more or equivalent experience.

• Motivate staff.
• Open and distribute mail and other materials.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.

• Computer and technology knowledge: MS Excel, MS Outlook, MS Windows, MS Word, IBM Lotus, MS Office.
• Database software and Simply Accounting.
• Technical terminology, Legal, Financial, Business Area of specialization.
• Correspondence, Reports and records, Financial statements, Invoices.

• Rapid‑paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.
• Repetitive tasks.
• Physically demanding.

• Own vehicle.
• Valid driver’s licence.
• Public transportation is not available.

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organised.
• Accurate.
• Client focus.
• Reliability.
• Time management.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

• Financial benefits:
  
  mileage paid.
• Overtime available.
• Free parking available.
• Parking available.