Office Administrator

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐅ ᐅᐶᑉ ᐅ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖁᓪᓗᓂ ᐅ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ

applicants who are registered under an inuit land claims agreement will be given priority hiring. We encourage inuit applicants to self-identify. We reserve the right to ensure authenticity of inuit or other indigenous identity claims.

closing date: may 4, 2026

office administrator - existing position

band: 1 - $46,272 - $57,840 compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise.

this role, as with all positions at itk is 100% in-office and requires being in the office full-time at 75 albert street, ottawa, on.

under the direction of the manager, finance & administration, the office administrator is responsible for providing front‑line reception services, as well as planning and overseeing all administrative support and office services for inuit tapiriit kanatami (itk). This role is the first point of contact for visitors and callers and supports the day‑to‑day functioning of the office through routine administrative and clerical tasks, including organizing and communicating office activities, reception duties, supplies and stationery.

This individual is also responsible for providing administrative support to the management team and must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously. The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the finance and travel coordinator.

• assist the department directors as needed in the coordination of their administrative requirements i.e. Meeting logistics, meeting preparation, general administrative tasks, etc.
• greet visitors and respond to general inquiries in person, by phone, and by email.
• answer & direct incoming calls and messages.
• receive, sort, and distribute mail and deliveries.
• maintain a clean, organized, and welcoming reception.
• monitor and track all office inventory i.e. Computer, office equipment and furniture.
• manage all meeting areas of itk.
• ensure the daily kitchen clean‑up is being done and coordinate monthly clean‑ups and maintenance.
• perform other administrative tasks as requested by the director.
• act as the primary liaison for all facility related activities i.e. Coordinate with the landlord and other third‑party suppliers to ensure all itk needs are met.

• act as back up to the administrative and travel coordinator during peak travel times i.e. Travel booking and scheduling and receiving invoices for completed travel and accommodations.
• assist the administrative and travel coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the director, finance & administration.
• assist accounts payable with invoice entry, credit card reconciliation, and point of contact for vendors.

• provide basic administrative support to human resources i.e. Scheduling, filing, interacting with candidates, etc.
• assist with other human resources administrative tasks as required.

• this position holds no decision‑making or financial authority.
• work is completed under regular supervision and within established procedures.

• must have strong interpersonal skills;
• must be able to work as part of a team with staff and members of inuit organizations;
• sensitive to local, political and cultural issues;
• performs other duties as assigned.

• strong customer service and interpersonal skills.
• clear and professional verbal and written communication.
• basic organizational and time management skills.
• ability to follow instructions and complete tasks accurately.
• attention to detail in clerical and administrative work.
• basic computer skills (microsoft office, email, data entry).
• ability to work cooperatively with others.
• effective oral and written communication skills.
• basic…