Office​/Operations Administrator

Title: Office / Operations Administrator
Shift: Monday to Friday, 8:00 AM - 5:00 PM
Pay: $21.00/hour
Location: Ottawa East, ON

We are currently seeking a reliable and detail-oriented Office / Operations Administrator for a full-time opportunity in Ottawa East. This position is ideal for someone with strong organizational skills who enjoys supporting daily operations, compliance, safety programs, and administrative functions in a fast-paced environment.

Responsibilities:

• Manage freight claims, customer returns, and RGA records.
• Review Geotab driver logs, truck defects, and daily equipment inspections.
• File work orders for repairs, preventative maintenance, and service calls.
• Support Environmental, Health & Safety (EHS) programs, audits, workplace inspections, and JHSC meetings, including meeting minutes.
• Maintain contractor compliance documentation including COI, WSIB, and vendor requirements.
• Track consumable transfers, complete monthly inventory counts, and oversee shipping quality assurance between branches.
• Maintain training matrix and coordinate certification renewals (Forklift, Boom, Fall Arrest, etc.).
• Update EHS, KPI, and communication boards with current information and SOPs.
• Coordinate Day 1 onboarding packages and training completion.
• Maintain truck files both in-office and in-cab.
• Process service labor hour submissions for Accounts Payable and related agencies.
• Handle branch purchases and order janitorial/building supplies.
• Update and file AVA forms and quarterly IFTA reporting.
• Provide administrative support including invoicing, filing, scanning, and additional overflow duties as required.

Requirements:

• Previous administrative experience required.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Word, Outlook, and Excel.
• Ability to work independently and within a team environment.
• Results-oriented with a strong work ethic.

What we Offer:

• Weekly pay.
• Overtime paid after 44 hours.
• Vacation Pay Accrual.