Executive Assistant to Director General

Priority will be given to the following designated employment equity groups:
Indigenous Peoples* (First Nations, Inuit and Métis), persons with disabilities and racialized persons*.

• The Employment Equity Act, which is under review, uses the terminology Aboriginal peoples and visible minorities.

Candidates are asked to self-declare when applying to this hiring process.

City: Ottawa

Organizational Unit: Aerospace

Classification: AS-2

Tenure: Continuing

Language Requirements: Bilingual Imperative CBC/CBC

Work arrangements: Due to the nature of the work and operational requirements, this position may be eligible for a limited hybrid work arrangement (combination of working onsite and telework).

At the NRC, we recognize that Indigenous candidates may have important connections to their communities and you may be eligible for an exception to this work arrangement. Alternative work arrangements may also be considered to accommodate candidates as required. To learn more about these options, please contact the NRC Hiring team using the contact information below.

Anything is possible at the NRC, named in 2025 one of Canada's Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada's Best Employers!

As Canada's largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada's future and the world.

At the NRC, you'll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You'll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you'll discover what's possible within you as you grow, make valuable contributions and progress in your professional journey.

From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

We are looking for a qualified Executive Assistant to the Director General to support our Aerospace Research Centre (AERO). The Executive Assistant would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

Reporting within the Director General office, the Executive Assistant plays a key role in contributing to the effectiveness of management through their versatility and by providing professional and efficient administrative support. The Executive Assistant establishes front-line contacts with internal and external clients, responds to complex and confidential requests, and ensures that their actions are aligned with the organization’s strategic objectives.

The ideal candidate is a team player who excels at planning, organizing, and delivering the tasks at hand and who assists the management team in achieving its objectives. This is an exciting, demanding and prominent position for an enthusiastic, detail-oriented, flexible and organized professional with a demonstrated ability to work with sensitive, critical and confidential matters.

College diploma or University degree in office administration, business administration, communications, public administration, or another field relevant to administrative support.

A combination of high school education and work experience may be considered.

For information on certificates and diplomas issued abroad, please see Degree equivalency

• Significant experience
  * in providing administrative support to senior management or executives, including managing priorities, coordinating workflow, and supporting the effective operation of a busy executive office;
• Significant experience
  * in drafting and preparing minutes, as well as tracking and following up on action items;
• Significant experience
  * with MS Office suite products such as Word, Excel, PowerPoint, Outlook and Teams and;
• Experience using SharePoint would be an asset.
• Significant experience is defined as two (2) to six (6) years of experience.

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