Operations Coordinator

Challenge, reward, and opportunity;
PAL Aerospace is committed to offering them all.
PAL Aerospace is a leader in international aerospace and defense design, development and operation of airborne surveillance aircraft, heavy maintenance checks and software applications. We provide a wide range of aviation and related services to domestic and international markets. Our Fixed-Wing Search and Rescue (FWSAR) Aircraft Maintenance team works side by side with the RCAF technicians and crews, maintaining the latest in search and rescue Aircraft technology in the Royal Canadian Air Force on CC295 aircraft.

PAL Aerospace is currently looking for an Operations Coordinator
, to join our FWSAR team in Ottawa, ON
.

This is a blended role combining project coordination responsibilities with Ottawa office operations support. The successful candidate will support PAL Aerospace's FWSAR Program while coordinating day-to-day Ottawa office activities and supporting workplace operations.

This position offers an excellent opportunity for a motivated individual to develop project management knowledge and experience through participation in a large-scale aerospace and defence program. The successful candidate will gain exposure to project controls, scheduling, reporting, governance, risk management, stakeholder engagement, and program execution while supporting office operations and executive administration.

• Plan, schedule and coordinate activities for upcoming and existing projects.
• Coordinate project reporting, stakeholder communications, governance reviews, and project meetings to support effective collaboration, decision-making, and program execution.
• Prepare program reports, briefing materials, meeting documentation, action items, and communications for internal and external stakeholders.
• Monitor project status, milestone achievement, and schedule performance, supporting corrective actions to ensure timely delivery.
• Support the ITB/VP Manager with program ITB/VP data collection and reporting.
• Maintain project controls, schedules, risk registers, and performance metrics, monitoring progress against the baseline plan and supporting corrective actions when required.
• Support program financial and performance reporting through data collection, budget analysis, forecasting, reporting methods.
• Coordinate project activities and deliverables to support achievement of program objectives and target dates.
• Collect and prepare program data and metrics to support reporting and decision-making.
• Support the development, and continuous improvement, of program business processes and tools.
• Support reporting to senior management, external stakeholders, and customers.
• Coordinate and support internal and external project review meetings.
• Maintain project files, archived records, and reporting documentation.
• Implement and maintain program document configuration and records management processes.
• Provide project administrative support and perform other duties as assigned.

• Serve as the primary liaison with building management for office access, parking, gym access, facility maintenance, and general office administration.
• Coordinate the procurement, inventory, and distribution of office supplies and team-branded merchandise.
• Support facility and workplace initiatives, including office moves, equipment management, and local IT coordination.
• Support local IT activities, including equipment setup and coordination with corporate IT resources.
• Coordinate maintenance and servicing of Ottawa office equipment, including photocopiers, shredders, and Teams Hubs.
• Serve as the Office Fire Marshal and coordinate all fire drills, emergency preparedness activities and emergency response procedures.
• Act as Health & Safety lead for the Ottawa facility.
• Coordinate office visits, meeting space reservations, off-site venue arrangements, and catering services for meetings and events.
• Serve as the primary point of contact for visitors and office space requests.
• Provide administrative support to Ottawa-based executives and visiting executives.
• Coordinate travel arrangements and prepare expense reports for Ottawa-based senior leaders.
• Perform other related duties as assigned

• Proficient in Microsoft Office Suite, MS Project, and SharePoint.
• Experience supporting large-scale projects, programs or operational initiatives
• Strong organizational, administrative, and communication skills
• Proven ability to coordinate multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Experience working with senior leaders and executives
• Demonstrated ability to build and maintain effective working relationships.
• Ability to work independently and collaboratively within a team environment.
• Ability to obtain and maintain a Government of Canada SECRET security clearance
• Flexibility to adjust to shifting priorities and deadlines.
• Ability to travel within Canada

• Advanced MS…