Dispatch & Administrative Assistant

Kooler Group, we're more than HVAC, plumbing, and refrigeration experts; we're a team that takes pride in doing great work while having a little fun along the way. We're looking for a detail-oriented individual to provide part-time admin support to our busy office. This role works alongside and supports our full-time Dispatcher, helping keep our office organized, our inventory accurate, and our technicians equipped for success.

• Entering supplier invoices into QBO accurately and efficiently
• Confirming supplier parts pricing is current and updating pricing as needed
• Assisting with inventory organization and stock accuracy
• Attaching inventory to customer invoices
• Completing occasional supply runs
• Assisting with employee appreciation events and office initiatives
• Support our full-time Dispatcher with day-to-day administrative tasks
• Occasionally covering dispatch: answering phones and scheduling appointments

• Strong attention to detail and accuracy.
• Comfortable using computers and experience with Quickbooks Online.
• Organized and able to prioritize tasks independently.
Positive attitude and willingness to help wherever needed.
• Excellent communication skills.

Previous administrative, inventory, or bookkeeping experience in the HVAC industry is considered an asset but is not required.

Part time estimated at 20-24 hrs per week.