Graduate Programs Administrator

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Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are a internal applicant belonging to a union (CUPE 2424, CUPE 910 or OPSEU 404), please make sure to update your current union status in your candidate profile each time you apply for a vacant position.
Internal “unionized” candidates with priority status will be given first consideration. Please note:
Carleton University encourages applications from all qualified candidates.

Job Number: J

Job Title:

Graduate Programs Administrator

Job Type: Term Full Time

Department:
Health Sciences

Job Category:
Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 05/08/2026

Closing Date (dd/mm/yyyy): 12/08/2026

Salary (with Salary Rate): 66,488./Year

Assignment Duration From: 17/08/2026

Assignment Duration To: 13/08/2027

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 20/07/2026

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing.

At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health  university’s Strategic Integrated Plan  is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Reporting to the Chair and under the supervision of the Departmental Administrator, the Graduate Programs Administrator is responsible for the effective and efficient administration and coordination of Ph.D. and M.Sc. graduate academic programs supporting both students and faculty throughout the academic lifecycle – from recruitment to graduation. The incumbent delivers high-quality administrative and advisory support across admissions, student advising, in program administration, funding and awards, events, and graduation processes while ensuring compliance with University, Faculty, and program regulations.

Working with the Chair, Graduate Chair, and Graduate Program Directors, the position serves as a primary point of contact for prospective and current students, faculty, staff and both internal offices and external partners, and contributes to the smooth operation of the Department and Faculty. The Graduate Administrator provides academic administrative expertise to effectively support faculty and instructors by providing timely advice and updates on any new policies, processes and timelines, assisting in both student academic success and wellness support and contributing to a positive public profile of the graduate programs.

The Graduate Administrator assists with student, faculty, internal and external partner outreach by organizing events, providing proactive and timely information and updates through the appropriate digital channels, such as…