Legal Administrative Assistant - Commercial Litigation Job Ottawa area,Ontario Canada,Administrative/Clerical

Position: Legal Administrative Assistant - Commercial Litigation )

What You’ll Do

Act as the go-to person for your team providing practice and organizational support

Draft, prepare, and revise correspondence and various court documents

Serve and file court documents through court filing platforms

Schedule motions, examinations for discovery, pre-trials and trial dates, amongst other scheduling tasks

Monitor procedural and court deadlines and manage reminder systems

Manage and organize documents within the document management system and assist with file organization

Open new client matters and manage related administrative processes

Support billing activities, including docket review and preparation of monthly accounts

Manage calendars, coordinate and schedule meetings

Maintain and update client contact information

Assist with tracking business development activities

Coordinate travel arrangements and registrations for conferences

Leverage technology to service clients in an efficient and effective manner

What You Bring

A Legal Assistant or Office Administration Diploma with a minimum of seven to ten years of administrative experience supporting multiple legal professionals in a litigation setting

Experience dealing with the various levels of Ontario Courts including Commercial List matters, Civil bookings, Case Center and OCPP. Familiarity with relevant court documents, filings, and the Rules of Civil Procedure.

Experience using Automated Civil Litigation (ACL)

Strong administrative, organizational, and interpersonal skills

High attention to detail and ability to meet deadlines

Comfort working in fast‑paced environments and within team settings

Commitment to delivering exceptional client service

Eagerness to expand knowledge and adopt new technologies

Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro

Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required

French language skills are an asset

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

Salary range – $68,000 - $78,000

McMillan = You

At the heart of our commitment to being a first mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Ottawa area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

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