Executive Assistant, Advisory

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.

• Support partners in achieving operational goals and implementing objectives;
• Assist in leading strategic group initiative project streams to support the development of corporate vision;
• Act as a representative and ambassador for the accountable partner, facilitating communication and working independently with the firm’s leadership team as required;
• Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required;
• Organize and prioritize activities and strategies, taking into consideration a wide variety of time scales;
• Draft talking points on an array of topics as required, and ensure that thepartneris prepared and in possession of information and materials required for meetings and other scheduled events;
• Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time;
• Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, revenues, action items, and business strategies that emanate from thepartnerand their team;
• Prepare reports for leadership regarding project status, revenues and keep leadership informed of project direction;
• General Administrative duties include but are not limited to: photocopying, scanning, report binding, typing various communication & documentation correspondence, mass mailing;
• Assist with partner expense reports, resource planning, and time entry;
• Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes and more;
• Client interaction to support coordination of payments, information requests and follow-ups;
• Assist with Reception coverage as required, greeting clients when appropriate; and
• Perform other duties as assigned.

How do we define success for your role?

• You demonstrate BDO’s core values through all aspects of your work:
  Integrity, Respect and Collaboration
• You understand our client’s industry, challenges, and opportunities; clients describe you as positive, proactive, professional, and delivering high-quality work
• You identify, recommend, and are focused on effective service delivery to our clients
• You share in an inclusive and engaging work environment that develops, retains, and attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

• You have three to five+years of working experience in an executive assistant role or similar role;
• You have an Office Administration diploma or other relevant education an asset;
• Prior working experience at a professional services firm an asset;
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook);
• You have the ability to prioritize workload and the flexibility to manage multiple tasks;
• You are able to work quickly and take on more responsibilities over time;
• You have the ability to work in a deadline-driven work setting and deal with confidential information;
• You have strong problem solving, analytical, and communication skills…