Administrative Support Specialist — Office Operations

destination one Consulting | Direct Placement

Ottawa (Centre Town), Canada | Posted on 09/04/2025

destination one Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, Food and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise.

Location: Various locations across Ontario

As aClerical/Administrative Support professional, you will provide essential administrative and office support to ensure the smooth operation of daily activities within an organization.

Your role will be crucial in managing administrative tasks, coordinating office functions, and assisting staff and management.

Key Responsibilities:

• Perform general clerical duties, including filing, data entry, and document management.
• Answer and direct phone calls, take messages, and handle correspondence and inquiries.
• Schedule and coordinate appointments, meetings, and travel arrangements for staff and management.
• Prepare and proofread reports, presentations, and other documents to ensure accuracy and completeness.
• Maintain and update office supplies, equipment, and inventory, and place orders as needed.
• Assist with organizing and coordinating office events, meetings, and special projects.
• Provide customer service and support, addressing questions and resolving issues in a professional manner.
• Manage and process incoming and outgoing mail and packages.
• Support various administrative functions,including record keeping, reporting, and data management.

Requirements

• Relevant certification ordiploma in Office Administration, Business Administration, or a related field.
• Proven experience in aclerical or administrative support role, with a strong understanding ofoffice procedures and practices.
• Proficiency in office software and tools, including word processing, spreadsheets, and presentation software.
• Excellent organizational andtime management skills, with the ability to handle multiple tasks and prioritize effectively.
• Strong communication skills,both written and verbal, for interacting with staff, management, and clients.
• Detail-oriented with a highlevel of accuracy in completing administrative tasks and handling information.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Disclaimer: We're proactively building a databank for opportunities in Healthcare, Health Tech, Government, Non-Profits, Legal, andmore. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise. We value Integrity, Transparency, and Innovation,so we want you to know these are not active jobs. Join our network today, andwe'll promptly connect you with the right opportunities when they come up.

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