Managing Director Office Coordinator

Coordinate senior-office operations for Green Municipal Fund in a hybrid Ottawa role, using project management, communication, and administrative coordination skills.

Reporting to the Strategic Management Partner, this Coordinator supports the Managing Director’s Office and Low Carbon Cities Canada. The position coordinates meetings, documents, correspondence, procurement, travel, events, and operational improvements. It also supports the LC3 National Office and works with senior executives and stakeholders.

• Coordinate Managing Director’s Office meetings, agendas, minutes, and action items
• Prepare, review, track, and distribute correspondence and documents
• Coordinate procurement, contracts, invoices, travel, and meeting logistics
• Maintain confidential files under FCM records management policies
• Lead GMF Administrative Team meetings and coordinate training

• Post-secondary education or equivalent education and work experience
• Minimum five years’ progressively responsible administrative or project coordination experience
• Experience supporting senior executives and high-level stakeholders
• Advanced knowledge of Microsoft Excel and Power BI considered an asset
• Strong organization, communication, independence, confidentiality, and attention to detail

Bring executive support, project coordination, and operational planning expertise to Green Municipal Fund’s Ottawa-based leadership offices.