Administrative Assistant to Chair, Community Studies

Please Note:
If you are a current Algonquin College employee, apply to this job via the Workday application.

Department:

Community Studies

Position Type:

Full-Time Support

Salary Range:

$30.43-$35.11-Hourly

Sc
** heduled Weekly

Hours:

36.25

Anticipated

Start Date:

December 01, 2026

Length of

Contract:

n/a

Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

Posting Closing Date:

November 5, 2026

Please note:

jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment:

Algonquin College campuses in Ottawa and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

The Administrative Assistant provides administrative, academic, and governance support to Academic Chair of Community Studies, Associate Chairs, and program faculty to ensure the effective, compliant, and efficient operation of academic departments.

Acting as the central administrative resource for the academic department, the role coordinates meetings, deadlines, correspondence, and confidential records while preparing files and documentation that support decision-making related to student matters, academic operations, people management, departmental communications, and program governance.

The position ensures the accuracy and integrity of data across institutional systems. This role supports Program Advisory Committees and other internal committees as required, and provides functional guidance to students, faculty, and staff on academic policies and procedures.

• Minimum two (2) year diploma in Business, Office Administration or a related field of study. Equivalent combination of relevant education and work experience may be accepted in place of formal education.
• Minimum three (3) years of related experience in progressively responsible administrative support position, preferably in an academic environment.
• Must be proficient in using common software programs such as, MS Office Suite, Adobe, web browsers and student information system Experience using Microsoft Teams and College-approved AI-enabled productivity tools (e.g., Microsoft Copilot), where appropriate, to support document preparation, meeting coordination, information management, and routine administrative tasks is considered an asset.

This position is eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy (subject to change):

• Compensation: Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers

• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.

• Company Culture :
  Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for…